Assistant Facility Manager

3 weeks ago

Gurgaon, Haryana, India Jones Lang LaSalle Full time

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Collect maintain and submit bills and invoices uploading them to the Google Form CAAPS portal Coordinate with department heads management and employees to understand their domestic and international travel needs Plan their complete itinerary including transportation modes travel dates costs accommodations and additional services Arrange event setup for leadership visits Monitor office seating capacity Conduct rounds within the office premises to identify any housekeeping maintenance or cafeteria issues and initiate corrective actions Manage vendor staff for housekeeping maintenance and security services Oversee housekeeping services Manage HVAC and UPS annual maintenance contracts AMCs Assist with onboarding procedures for new employees Help prepare and manage budgets for soft services Monitor expenses and identify cost-saving opportunities Respond to employee requests and concerns regarding facilities Manage the inventory of office supplies Track service reports for Facility Administration Services FAS Handle vendor registration Manage pick-and-drop transportation for night shift employees Keep track of regular and ad-hoc facility expenses Update the Good Catch Near Miss tracker Track vendor staff attendance Oversee mailroom services Create purchase orders PO in JD Edwards Follow up on vendor payments Location On-site Gurugram HRScheduled Weekly Hours 48If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements Were interested in getting to know you and what you bring to the table JLL Privacy NoticeJones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and or overall selection process you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL

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