Documentation Specialist

Job Description

About Us:

Skat Vyom Pvt Ltd is a cutting-edge UAV (Unmanned Aerial Vehicle) manufacturing company based in Bengaluru, India. We are committed to transforming the UAV landscape with next-generation technology and innovative solutions. With a strong focus on precision, performance, and compliance, we are building UAVs that represent the best of Make in India for the World.

At Skat Vyom, we believe our people are our strength. We cultivate a collaborative, quality-first culture where each individual takes ownership, contributes ideas, and helps push boundaries in aerospace manufacturing.

Role Objective:

We are seeking a meticulous and process-driven Document Management Specialist with 58 years of experience in documentation control, preferably within the aerospace or automotive sector. This role is responsible for overseeing the complete lifecycle of technical, quality, and compliance documentation including creation, control, revision, issuance, tracking, and secure archival in line with regulatory and industry standards.

Key Responsibilities:

- Manage document control processes to ensure consistent handling, version control, and traceability of all controlled documents (SOPs, quality records, engineering drawings, specifications, etc.)
- Establish and maintain a centralized documentation system (physical and digital) for efficient access, retrieval, and archival
- Ensure compliance with aerospace documentation standards such as AS9100, ISO 9001 etc.
- Review documents for accuracy, completeness, formatting, and proper approvals before release
- Track document lifecycle, including revisions, obsolescence, distribution, and periodic reviews
- Coordinate with cross-functional teams (Quality, Engineering, Production, Supply Chain) for timely documentation updates and alignment
- Support internal and external audits by providing required document evidence and records promptly
- Train and support teams on document control procedures and usage of document management tools
- Work closely with IT and compliance teams to maintain the DMS (Document Management System) with proper access controls and backups
- Manage document numbering systems, master lists, and audit trails to maintain full traceability
- Conduct regular audits to ensure adherence to documentation protocols across departments

Education & Experience:

- Bachelor's degree in Engineering, Mechanical. Aerospace, Electronics or related field
- 58 years of hands-on experience in document control/documentation management roles in aerospace or automobile manufacturing environments
- Strong knowledge of document control systems, quality standards, and industry regulations
- Experience working with standards like AS9100, ISO 9001, IATF 16949, etc.
- Proficiency in MS Office, PDF tools, and document management software (e.g., SharePoint, Enovia, SAP DMS, or similar)
- Familiarity with configuration control, record retention policies, and digital archiving best practices

Preferred Skills & Certifications:

- Experience with PLM/PDM systems and ERP-integrated documentation platforms
- Certification in Quality Management Systems (QMS) is a plus
- Knowledge of electronic signature systems and controlled document workflows
- Attention to detail and strong organizational skills
- Excellent written and verbal communication skills

Working Conditions:

- Full-time position based in Bangalore, India
- Primarily office-based with occasional coordination with shop-floor or cross-functional teams
- Some flexibility required during audit or project deadlines

Salary & Benefits:

- Competitive salary based on experience and qualifications
- Health insurance
- Paid time off and public holidays
- Opportunities for training and professional development

Application Process:

To apply, please send your resume and a brief cover letter outlining your experience in documentation control to the job link