Documentation Specialist

Who We Are

D.B. Group is a leading player in international logistics. Founded in Italy 45 years ago, we have grown into a dynamic multinational organization with more than 50 offices worldwide. We provide integrated solutions in international shipping, logistics, and customs consulting, tailored to meet the unique needs of each client.

At D.B. Group, people are at the heart of our success. We invest in talent development, celebrate diversity, and foster an inclusive work environment. We are proud to hold gender equality certification, reflecting our commitment to equity, inclusion, and respect. We welcome applications from candidates of all genders, ages, sexual orientations, ethnic backgrounds, disabilities, and cultures.

Our DBGroupers stand out for their curiosity, dedication, and willingness to take on new challenges. If this sounds like you and you want to join an innovative and dynamic company, you could be the next talent to grow with us.

Job Opportunity

By joining our team, you will have the chance to apply your skills to support the preparation, management, and verification of shipment documentation, making a direct impact on compliance, efficiency, and the timely execution of cargo deliveries.

Main Responsibilities

• Support the preparation and issuance of transport documents;
• Check that shipment documentation is complete and compliant with internal standards and client requirements;
• Assist in coordinating with carriers, agents, and customs brokers to ensure timely submission of shipping documents;
• Upload, archive, and update shipping files in company systems for tracking and audit purposes;
• Provide copies of documents and basic information to customers and internal teams;
• Support the team in handling pre-alerts and in distributing documentation to the relevant stakeholders;
• Assist in monitoring deadlines to avoid delays in customs clearance or cargo release;
• Handle routine correspondence with partners (email, phone) under the supervision of senior staff;
• Contribute to continuous process improvement by reporting documentation issues and suggesting solutions.

Key Competencies

• High school diploma or bachelor’s degree in Logistics, International Trade, or related field;
• Good knowledge of Microsoft Office, especially Excel;
• Good command of the English language;
• Strong attention to detail and accuracy in handling documents;
• Strong numerical ability and familiarity with data analysis;
• Good communication skills and ability to work in a team environment.

What We Offer

We foster a working environment that promotes learning, growth, and well-being, with benefits designed to support every DBGrouper in their professional journey:

• Flexible Work: We believe in work-life balance and offer flexible working arrangements depending on the role and operational context.
• Training & Development: We invest in our talents through targeted programs, supporting both technical and soft skills growth.
• Performance Rewards: We recognize effort and achievement through bonuses and incentive programs.
• Welfare & Well-being: We provide a welfare plan along with initiatives and partnerships designed to support personal and professional well-being.

Not the right fit?

Check out our Careers page at D.B. Group Careers to explore all open positions or submit a spontaneous application. We’re always looking for new talent eager to grow with us.