Associate Manager- SCM(Documentation)

3 weeks ago

Mumbai India Yokohama-ATG Full time

Job Description Job Description Form Job Role : Pre-Shipment Document Analyst Supply Chain Departments: Export Documentation (Supply Chain) Job Code Location: Mumbai Reports To: Sr. Manager Supply Chain Key Stakeholders (Option depending upon the role): Frequency (Occasional/Frequent/Continuous) Internal Interactions Supply Chain (Order Management) Continuous Logistic Continuous Credit Control Continuous Banking Team Continuous Factory Teams Frequent External Interactions Custom clearing agents - Continuous Shipping Lines / Forwarders - Continuous Inspection Agencies Frequent EIA/Bombay Chamber Offices Continuous 1: Job Purpose Statement (Summarize in one/two statements why this job exists, and the contribution makes to the overall business of the company). Handle end to end documentation process to provide accurate and timely docs to customer. 2: Organisational Relationship (Provide an organizational chart which illustrates the role structure above and below and parallel to this position). 3: Duties & Responsibilities (List in the order of importance the duties & responsibilities of this job) Decision Making Authority (This will be for every job allocated to the individual) Refer to the Decision making box for detail information - Co-ordinate with Factory Team to get container gate out detail in order to create commercial invoices in SAP. - Submitting Shipping Instructions respective shipping lines and Forwarders. - Checking first prints and finalizing the BL before Vessel Manifest closing. - Release Original/SEAWAY BL's from various shipping lines and Forwarders. - Handle Surrender and Telex Release process. - Cost sheet preparation and get the GSP and other certificates released from EIA office. - Prepare documents as per LC/Review export LC. - Co-ordinate with Factory team to get the Container Inspection done and BSC/COC certificate once execution of shipment. - Handle ISF/ACD Filling process. 4: Key Result Areas (List the key deliverables that quantify successful performance in the role). Timely preparation of Commercial Invoices Timely Submission of Shipping Instruction as delayed SI may cause Late SI charges and Container shut out. Timely release of BL's Should review LC properly and release BL accordingly. Timely arrangement of container inspection and issuance of BSC/COC. Timely ISF filling. 5: Decision Making Authority (For each decision type define if the action involves below mentioned categories: Schedule A : Execution Schedule B: Follow SOP/policy for decision to be made. (Moderate to Complex decision making) Schedule C: Decide within approval limits) Complex/tactical/strategic decision making impacting the outcome - Can be merged with duties & Responsibility Educational Qualification Skills Skills & Knowledge Competencies Any Graduate - Shipping and Logistic Knowledge Behavioral - Microsoft Office Suite - Punctual - Result Driven - Customer Centricity - Interpersonal skills - Communication Skills - SAP Knowledge - Knowledge of Preparing MIS Reports Work Experience Functional Min 4 to 5 years of experience in working with Manufacturer / Shipping line / Forwarder Additional course in Export Import - SAP - MS OFFICE SUITE

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