Assistant Manager Human Resources

2 days ago

Madurai, India Prithvi Inner Wears Private Limited Full time

Roles and Responsibilities – Assistant Manager (HR & Payroll Administration) 1. Payroll Administration - Manage end-to-end payroll processing for all divisions through HR software such as GRYT HR, PeopleStrong, or any other ERP system. - Ensure accuracy in attendance, leave records, and statutory deductions before final payroll release. - Conduct monthly internal checks to prevent mismatches between attendance and payroll registers. - Maintain payroll approval trail and ensure timely disbursement of salaries as per management schedule. - Support internal and statutory audit teams by providing verified payroll data and justifications promptly. 2. Compliance & Statutory Management - Ensure adherence to all statutory compliance requirements including PF, ESI, Gratuity, Bonus, LWF, and Professional Tax. - Monitor timely remittance of all statutory payments and maintain necessary proof of submission. - Keep all compliance registers and records updated in both digital and physical formats for audit reference. - Coordinate with statutory authorities, auditors, and consultants for inspections, notices, or queries. - Implement corrective and preventive measures based on audit observations. 3. HR Data Management - Maintain and update employee master data, payroll history, and HR analytics in the ERP system. - Ensure data accuracy, confidentiality, and completeness of all employee-related information. - Periodically review and deactivate resigned employee records from the ERP. - Ensure all employee documents are uploaded in the system (ID proof, bank details, and statutory forms). - Prepare monthly HR dashboards for management, covering headcount, attrition, and compliance status. 4. Coordination & Support - Liaise with Accounts, Admin, and Divisional HR teams to resolve payroll or employee-related queries promptly. - Coordinate with ERP/IT teams for system-related issues, updates, and integration improvements. - Facilitate internal audit processes — providing required data, validating findings, and ensuring closure of audit points. - Submit monthly Payroll and Compliance MIS Reports to Management by the 5th of every month. - Ensure smooth coordination during ERP audits and software migrations. 5. Internal Audit & Control Responsibilities - Act as the first point of contact for payroll and HR audit clarifications. - Review all audit observations, prepare department replies, and implement corrective actions. - Maintain a Payroll & Compliance Audit Tracker to ensure timely closure of open points. - Strengthen process controls to avoid recurrence of audit issues.

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