Finance and Accounts Executive

Finance & Accounts Executive — Platestory (Onsite, Anna Nagar) About Platestory Platestory is a premium cakes and desserts brand known for craftsmanship, creativity, and consistently high-quality experiences. We operate with a strong focus on professionalism, predictability, and customer delight. Our team works out of our Anna Nagar, Chennai presence, and we are building a high-discipline, high-growth startup environment as we scale. Role Summary Platestory is hiring a Finance & Accounts Executive to own day-to-day financial control and discipline across the organization. This role is responsible for tracking every rupee moving in and out, ensuring strong compliance, optimizing taxes (legally and correctly), and creating real-time visibility into the company’s financial health. You will work closely with the founders and operations team and grow into a finance ownership role as the business scales. Work Mode: Onsite Location: Platestory — Anna Nagar, Chennai Compensation ₹20,000 – ₹25,000 per month (based on experience and capability) Key Responsibilities 1) Cash, Payments, and Financial Control (Daily Ownership) - Track and reconcile all money movement: cash, bank transfers, UPI, card, payment gateways, and store collections. - Ensure all receipts, invoices, bills, and approvals are in place before any payment is released. - Maintain strict control to prevent leakage, misuse, duplicate payments, or unauthorized expenses. - Vendor payment scheduling: verify bills, due dates, credits, and ensure timely payments without cash-flow shocks. - Maintain petty cash controls (if applicable): limits, proof, reconciliation. 2) Accounting & Bookkeeping (Accuracy + Clean Records) - Record all transactions correctly with proper categories and documentation. - Ensure books are always audit-ready and founder-ready (not end-of-month cleanup). - Maintain and update ledgers: sales, purchase, payroll, expenses, assets, liabilities. - Coordinate with internal teams for missing proofs, invoices, and documentation. 3) GST, TDS, and Tax Efficiency (Compliance + Optimization) - Ensure correct GST invoicing, input credit tracking, and timely GST filing support. - Track vendor GST compliance, mismatches, and corrections to protect input credits. - Support legal tax planning using accounting principles to reduce tax exposure properly (no shortcuts). - Track TDS applicability (if relevant), deductions, and filing support. 4) Financial Monitoring & Reporting (Founder Dashboards) - Create daily/weekly reports on: - Cash position (bank + cash + expected inflows/outflows) - Payables/receivables - Revenue vs collections - Major expense heads and anomalies - Highlight financial red flags early: overspending, margin dips, unusual expenses, missing bills, wastage trends. - Assist in monthly closing: P&L summary, expense breakdowns, and trend insights. 5) Process Discipline & Internal Controls - Build and enforce systems for: - Payment approvals (who can approve what, and limits) - Mandatory proof collection - Vendor onboarding documentation - Purchase and expense policies - Work with operations/procurement to ensure financial discipline is followed on-ground. Requirements Must-Haves - Strong honesty, integrity, and ability to say “no” when needed. - Solid understanding of accounting principles (debits/credits, reconciliation, expense categorization). - High attention to detail and disciplined follow-through. - Comfortable working in a fast-paced startup environment with ownership mindset. - Ability to work onsite at our Anna Nagar location. Good-to-Haves (Preferred) - Experience in bookkeeping/accounting, GST filing support, vendor reconciliation, or finance operations. - Familiarity with Tally / Zoho Books / Busy (or willingness to learn quickly). - Strong working knowledge of Excel/Google Sheets for clean reporting. Traits We Value (Non-Negotiable) - Extremely diligent and process-driven - Smart, analytical, and solution-oriented - Strong moral compass and confidentiality - Growth mindset: wants to build a long-term career in a startup What Success Looks Like (First 60–90 Days) - 100% visibility of money movement (no “unknown” expenses or missing records). - Clean reconciliations (bank, cash, vendor balances, collections). - Zero leakage through duplicate payments, incorrect billing, or missing approvals. - Clear weekly reporting that founders can use to make decisions quickly.