Human Resources and Administration Manager

Job Description What this job is We're a growing company and we need one person to own HR + Administration and keep things running smoothlywithout drama, without excuses, and without us chasing you. We're heavy on task management software and most HR work is system-driven (HRMS, trackers, workflows, dashboards). If you aren't tech-savvy and organized, this role won't work. If you are, you'll run the place like clockwork. We don't track hours. We track outcomes and reliability. If the job is getting done properly and the system is updated, we won't micromanage. Priority order: (1) HR systems + closures, (2) Admin uptime (office runs), (3) Culture/bonding (simple but consistent). What you'll handle (real work) Human Resources (system-run) Hiring: job posts, screening calls, shortlisting, interview scheduling, reference checks (as required), offers and joining closure Onboarding & exits: documentation, inductions, HR checklists, asset handovers, exit closure Attendance/leave support and payroll coordination inputs (as per process) you own accuracy of HR data and inputs HR documentation: letters, confirmations, warnings, policiesclean, consistent, on time Maintain employee records and keep the HRMS accurate (no missing data, no will update later) Handle employee queries professionally and close them with proper documentation Administration (make the workplace run) Vendor management: housekeeping, security, pantry, stationery, internet/telecom, repairs, AMC tracking Office upkeep: issue logging, follow-ups, closure checks, cleanliness and discipline Procurement: get quotes, negotiate, purchase, track delivery, maintain stock control Asset and admin control: asset register, allocations, handovers, bills/records, renewals Employee care + culture (you own this) We want someone who genuinely takes care of peoplenot just HR compliance. Be proactive about employee needs and workplace issues before they become complaints Run simple, consistent bonding initiatives (small celebrations, welcome/farewell moments, recognition habits) Spot team friction early and help resolve it fairly Keep morale healthy without turning this into an events job Important: We don't want someone who is management-leaning. We want someone who is fair, firm, and justand consistent. No favorites. You support employees while protecting company standards. Task management + execution (non-negotiable) You will run your work through our task management system with clear owners, deadlines, and updates Nothing should live only in your head or WhatsApp threads Weekly closure rhythm: open items are reviewed and closedor re-dated with clear reasons and next steps We should not have to follow up repeatedly for basic closure Tech + AI (non-negotiable) Comfortable using HRMS, task tools, shared trackers, and dashboards daily Strong in Excel/Google Sheets Uses AI Tools (ChatGPT/Gemini/Copilot Etc.) Responsibly To draft clear HR/admin communication create SOPs, checklists, templates summarize issues and generate action plans improve reporting quality and reduce repeat mistakes Tools & gadgets We'll provide the tools you need to do the job well (within budget)laptop/phone/accessories/software as required. We want you working fast and clean. The kind of person who will win here Dangerously organizedyou don't miss things You don't need constant remindersif it's pending, you close it You keep systems updated so leadership always has the real picture You can work directly with Directors without hand-holding Calm under pressure, strong follow-up, clean documentation Confidentiality is non-negotiable. If you gossip, don't apply Experience we're looking for 46 years experience across HR and Administration (or strong HR with solid admin exposure) Comfortable handling confidential information with maturity Vendor management + negotiation experience is a plus Flexibility (we're open to return-to-work candidates) We're open to candidates who are returning to the workforce and need flexibility. We care about outcomes and reliability, not long office hours If you have a life outside work, that's a good thingwe want balanced people We'll support flexibility as long as work is closed properly, systems are updated, and nothing drops This role still needs strong follow-up and availability during working hours when urgent HR/admin issues come up If you need flexibility but can't commit to deadlines and closure, this role won't work. Work style (outcome-based) We won't micromanage you. If HR and admin runs smoothly, systems are updated, and closures happen on time, you'll have flexibility and trust. But you must be reachable and show up when something needs hands-on attention. What success looks like (first 90 days) HRMS is clean and complete: employee data, documents, and statuses are up to date Hiring runs with speed: screening scheduling offers joining closures happen without constant follow-ups Admin issues are tracked and closed: vendors, repairs, procurement, assetsnothing is floating Employees feel supported, but discipline stays intact (fair, consistent, no favoritism) Directors get crisp weekly updates: what's done, what's pending, and what needs decisions What You Get Good pay + growth for consistent performers High ownership role with direct access to leadership Tools-first environment (systems + AI, not messy manual work) Skills: hrms,task management,documentation