Human Resources and Administration Manager

What this job is

We're a growing company and we need one person to own HR + Administration and keep things running smoothly—without drama, without excuses, and without us chasing you.

We're heavy on task management software and most HR work is system-driven (HRMS, trackers, workflows, dashboards). If you aren't tech-savvy and organized, this role won't work. If you are, you'll run the place like clockwork.

We don't track hours. We track outcomes and reliability. If the job is getting done properly and the system is updated, we won't micromanage.

Priority order: (1) HR systems + closures, (2) Admin uptime (office runs), (3) Culture/bonding (simple but consistent).

What you'll handle (real work)
Human Resources (system-run)

Hiring: job posts, screening calls, shortlisting, interview scheduling, reference checks (as required), offers and joining closure
Onboarding & exits: documentation, inductions, HR checklists, asset handovers, exit closure
Attendance/leave support and payroll coordination inputs (as per process) — you own accuracy of HR data and inputs
HR documentation: letters, confirmations, warnings, policies—clean, consistent, on time
Maintain employee records and keep the HRMS accurate (no missing data, no "will update later")
Handle employee queries professionally and close them with proper documentation

Administration (make the workplace run)

Vendor management: housekeeping, security, pantry, stationery, internet/telecom, repairs, AMC tracking
Office upkeep: issue logging, follow-ups, closure checks, cleanliness and discipline
Procurement: get quotes, negotiate, purchase, track delivery, maintain stock control
Asset and admin control: asset register, allocations, handovers, bills/records, renewals

Employee care + culture (you own this)

We want someone who genuinely takes care of people—not just "HR compliance".

Be proactive about employee needs and workplace issues before they become complaints
Run simple, consistent bonding initiatives (small celebrations, welcome/farewell moments, recognition habits)
Spot team friction early and help resolve it fairly
Keep morale healthy without turning this into an "events job"

Important: We don't want someone who is management-leaning. We want someone who is fair, firm, and just—and consistent. No favorites. You support employees while protecting company standards.

Task management + execution (non-negotiable)

You will run your work through our task management system with clear owners, deadlines, and updates
Nothing should live only in your head or WhatsApp threads
Weekly closure rhythm: open items are reviewed and closed—or re-dated with clear reasons and next steps
We should not have to follow up repeatedly for basic closure

Tech + AI (non-negotiable)

Comfortable using HRMS, task tools, shared trackers, and dashboards daily
Strong in Excel/Google Sheets
Uses AI tools (ChatGPT/Gemini/Copilot etc.) responsibly to:
draft clear HR/admin communication
create SOPs, checklists, templates
summarize issues and generate action plans
improve reporting quality and reduce repeat mistakes

Tools & gadgets

We'll provide the tools you need to do the job well (within budget)—laptop/phone/accessories/software as required. We want you working fast and clean.

The kind of person who will win here

Dangerously organized—you don't miss things
You don't need constant reminders—if it's pending, you close it
You keep systems updated so leadership always has the real picture
You can work directly with Directors without hand-holding
Calm under pressure, strong follow-up, clean documentation
Confidentiality is non-negotiable. If you gossip, don't apply

Experience we're looking for

4–6 years experience across HR and Administration (or strong HR with solid admin exposure)
Comfortable handling confidential information with maturity
Vendor management + negotiation experience is a plus

Flexibility (we're open to return-to-work candidates)

We're open to candidates who are returning to the workforce and need flexibility.
We care about outcomes and reliability, not long office hours
If you have a life outside work, that's a good thing—we want balanced people
We'll support flexibility as long as work is closed properly, systems are updated, and nothing drops
This role still needs strong follow-up and availability during working hours when urgent HR/admin issues come up

If you need flexibility but can't commit to deadlines and closure, this role won't work.

Work style (outcome-based)

We won't micromanage you. If HR and admin runs smoothly, systems are updated, and closures happen on time, you'll have flexibility and trust. But you must be reachable and show up when something needs hands-on attention.

What success looks like (first 90 days)

HRMS is clean and complete: employee data, documents, and statuses are up to date
Hiring runs with speed: screening → scheduling → offers → joining closures happen without constant follow-ups
Admin issues are tracked and closed: vendors, repairs, procurement, assets—nothing is floating
Employees feel supported, but discipline stays intact (fair, consistent, no favoritism)
Directors get crisp weekly updates: what's done, what's pending, and what needs decisions

What you get

Good pay + growth for consistent performers
High ownership role with direct access to leadership
Tools-first environment (systems + AI, not messy manual work)

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