O2c - Cash Processing, Billing Processing

7 days ago

Gurgaon, India Black & White Business Solutions Full time

**Job Information**:
Industry

**Non-IT Lateral**
***

Province

**Haryana**
***

City

**Gurgaon Kty.**
***

Postal Code

**122001**
***

Country

**India**

**Roles & Responsibilities**:

- Serves as primary contact for billing activity in assigned region. Ensures systems are in place to properly
- Process invoices accurately and timely without exception.
- Responsible for billing key accounts as assigned.
- Processes higher value contracts with more complexities and global in nature; and may include large, complex
- billing grids. Assures billing grids are updated accurately and timely with each Change Order executed.
- Prepares accurate and timely invoices for project billing based on contract specifications, including fees, passthrough expenses, and investigator payments.
- Assists other team members with reading and analyzing contracts to ensure proper invoicing and special clauses are administered according to the executed agreement. Assures assignment list is updated with new execution and key elements of the contract are defined.
- Responsible for reviewing unbilled Pass-throughs for assigned projects to assure all are billed monthly or reclassed to non-recoverable. Reviews GL Tracker balances to ensure accurate reporting.
- Validates teams billing trackers to assure the invoicing data reconciles with data from the Oracle Financial System; and, the most recently executed agreements are being administered approprirately.
- Researches and compiles documentation in support of project invoicing. Maintains electronic customer-ready invoices on file in global shared drive along with all appropriate Project Management approvals.
- Acts as a Team Lead within Accounts Receivable team to provide training to new hires and problem solving as needed. Provide feedback to Manager/Associate Director, Accounts Receivable on team’s performance.
- Confirms receipt of project invoices and follows up to resolve invoicing differences from customer with Project Manager.Confirms any billing data requested for the team, as applicable.
- Reviews monthly unbilled reports to assure all projects are billed timely, and determine if there are any issues that require attention.
- Ensures all invoicing is properly reconciled at the project level before billing. Resolves all differences to ensure final invoice is 100% accurate.
- Ensures billing type such as Fees, Pass-through, and Grants activity is properly billed and reconciled at the category level. Utilizes standard billing tracker. Informs Project Manager of projects close to going over budget for Pass Through Costs and Grants.
- Works closely with accounting department to provide required accounting close information per the close schedule of the assigned region.
- Works closely with Business Unit Controllers on project closeouts, and assures required entries are posted in Oracle timely. Constantly reviews and monitors challenging accounts to ensure they remain in compliance with contract payment terms. Analyzes aged activity and proactively identifies possible collection issues.
- Reviews Sarbanes Oxley compliance quarterly and lead implemented process changes to ensure compliance is maintained.

**Requirements Essential**:

- Strong Excel skills - at least intermediate level Experience of working in a multi-currency environment
- Good organizational skills Ability to communicate well when working with colleagues/clients in other countries
- Attention to detail and accuracy

**Desirable**:

- Experience of using Oracle ERP system
- BA/BS degree in Business, Accounting, Finance or related field plus Accounts Receivable experience in service based industry; or equivalent combination of education and Accounts Receivable experience.
- Intermediate Excel skills required.
- Proficiency with reading and understanding service-based contracts preferred.
- Strong attention to detail, accuracy, flexibility, organizational and interpersonal skills, team-oriented and analytical skills.
- Ability to work independently, understand, and carry out detailed instruction and the ability to organize and work concurrently on several projects, each with specific instructions that may differ from project to project.
- The ability to perform several tasks simultaneously to meet critical deadlines is necessary.
- Ability to interact with staff from multiple departments with leadership qualities.
- Excellent written/oral communication and organizational skills.

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