Administrative Assistant
5 months ago
Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry._
**Job Description**:
- Summary: The Assistant will be responsible for providing virtual administrative assistance as per global hours based in Mumbai.
- Meeting management- Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
- Minimal editing of PowerPoint documents and general correspondence (internal and external)
- Updating of company databases may be required
- Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.- General Administration-
- Timely collection and processing of team expenses for both cash and American Express using the company expense system.
- Supporting the other Executive & Admin Assistants where necessary.- Experience / Skills Required:- Strong client service orientation.
- Effective prioritization of multiple professionals.
- Experience in travel coordination; domestic & international.
- Understanding of different time zones
- Excellent written and verbal communication skills.
- Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
- Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently.Reporting Relationships
Administrative Manager
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