Executive

2 weeks ago

Mumbai, India Express Global Logistics Full time

**Location: Mumbai HO**

**About the Role**

A successful Administrative Executive will act as the point of contact for all employees and management, for providing administrative support. They are responsible for managing and overseeing company's day-to-day administrative processes and efforts. They will ensure that all administrative aspects of the office run smoothly in a timely fashion. The role reports to the head of HR.

**Reporting Manager**: Manager - HR

**Roles and Responsibilities**
- Plan, coordinate and manage all administrative procedures and systems
- Ensure repairs and maintenance of office equipment is completed in timely manner
- Recruit and Manage Office boys
- Handle the repairs and maintenance of Office Infrastructure.
- Attend to legal matters related to office infrastructure
- Ensure ISO related tasks are performed on an annual basis (conduct firefighting and 1st aid training, Conduct ERT training)
- Handle Office, staff, and Vehicle insurance renewal and claims
- Renewal of Shops and Establishment, Trade License on an annual basis
- Maintain an excellent relationship with the existing vendor
- Make arrangements for procuring a new vehicle and arrange for finances
- Handle the documentation of branch offices taken on rent and annual renewal of rent agreement
- Office stationery management from procurement to the issuance and manage repairs & maintenance
- Manage housekeeping staffs and ensure the office hygiene is well maintained
- Manage security staffs on regular basis
- Manage MIS reports related to Admin activities
- Any other admin activities instructed by the management team
- Salary disbursement of contract staffs
- Employee file management
- Arrange for Admin bill payments such as utility bills, reimbursements, conveyance, fuel etc

**Requirements**:

- ** Education**: Graduate/Post Graduate preferably in the field of Management studies
- ** Work Experience**: 5+ years of relevant experience in the field of Office Administration role
- ** Competencies**: Proficiency in Communication skills, Go, Getter, Result Oriented, Negotiation skills, Time Management, Eye for details, Problem solving
- ** Advanced skills**: Knowledge of MS Office, Mail Management software’s

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