Executive Secretary

2 weeks ago

mumbai, India HR Interface Executive Search Services Full time

About the Company: Our Client company, StylSmyth Ventures, is a fast growing apparel design outsourcing/home decor design services outsourcing startup (with global clients), a first mover in Design based Supply Chain Solutions - catering to the industry globally. In the past decade – Supply Chain for the Fashion, Home Goods & Allied industries have gone through some monumental changes. Traditional supply chain management is undergoing massive change driven by disruptive technologies in the retail industry. Starting with product design and development and including everything from compliance to raw material and factory sourcing, manufacturing control, logistics, and more, our client company offers end-to-end services for high end, well known companies in the fashion retail and allied goods industries. Our client’s offices and teams are based in all key production markets, giving them the expertise and extensive network of supply chain partners needed to meet the diverse needs of their global customers. Their services: Graphic design services, Sourcing services, Manufacturing services for Fashion retail.


Company: StylSmyth

Website:

Designation: Executive Secretary to the CEO

Experience: 3-5 years of experience as Executive Secretary to a CEO/MD/CXO/etc

Company strength: 100-150 employees

Office location: Nariman Point, Mumbai (onsite 5 day work week Mon-Fri)

Candidate Location: Mumbai candidates only


Role summary: Our client is seeking an exceptionally talented and motivated Executive Secretary to the CEO to join their high-growth, rapidly scaling company. This role is pivotal in ensuring seamless coordination, communication, and execution of strategic initiatives across various departments within the organization other than managing the CEO's day to day routine & calendar management. The ideal candidate should possess a strong analytical mindset, a flair for strategic thinking, ability to smartly collaborate with different company teams, and a long-term vision for effectively managing the CEO's office. A congenial personality, exceptional communication skills - both written and spoken, & an ambitious growth mindset are essential to excel in this role.


Our client essentially is seeking an experienced and dedicated Executive Secretary to support their CEO in managing his executive office (he works from the US & India intermittently) and ensuring seamless communication and coordination. As the Executive Secretary, you will be the point of contact for international client calls, attending alongside the CEO and taking detailed meeting minutes. This role requires exceptional organizational skills to follow up with department heads on action items post-meeting and provide comprehensive reports to the CEO.


Key Responsibilities:

  • Coordinate and participate in international client calls alongside the CEO, often in varying time zones.
  • Take accurate and detailed meeting minutes, summarizing discussions and action points.
  • Follow up with department heads to ensure timely completion of action items discussed in meetings.
  • Manage the CEO's schedule and deliverables by providing timely reminders for meetings, tasks, and action items.
  • Act as a liaison between the CEO and internal departments, ensuring effective communication and task prioritization.
  • Handle confidential information and maintain discretion at all times.


Requirements:

  • Proven experience of 3-5 years as an executive secretary or similar role supporting C-level executives.
  • Excellent communication skills, both verbal and written, with the ability to interact professionally with international clients and stakeholders.
  • Strong organizational skills and attention to detail, capable of managing multiple tasks efficiently.
  • Proficient in using office software (e.g., Microsoft Office suite) and calendar management tools.
  • Ability to work independently and proactively anticipate the needs of the CEO.
  • Flexibility to adapt to changing schedules and work outside regular hours when necessary.


Benefits:

  • Competitive salary package with performance-based incentives.
  • Opportunities for professional growth and advancement within a dynamic and innovative organization.
  • Comprehensive health and wellness benefits.
  • Flexible work arrangements and a supportive work culture.


We thank you for sending us your profile & details for this role. If your profile gets shortlisted for roles with us, we look forward to a conversation with you to learn about more of what makes you awesome

HR Interface Executive Search Services is one of the most trusted Recruitment Consulting firms today & is growing exponentially as we help our clients hire game changing talent. Come be a part of this amazing journey, to stay updated on jobs & career tips & more.

Follow us on to stay updated:

  • Company Secretary

    7 days ago

    Mumbai, India Talentbes Executive Search Full time

    Company Secretary (CS) minimum experience of 3 years in a listed company. Location Worli Mumbai To oversee Secretarial Compliances of the Company with MCA, BSE, RBI for NBFC regulations. Must be well versed with SEBI LODR regulations, PIT Regulations, SAST Regulations and other regulations as applicable to BSE listed Company. Also must be well versed with...

  • Executive - Company Secretary

    4 weeks ago

    Mumbai, India Mangalam Placement Full time

    **Company**: Power Exchange India Limited (PXIL) **Location** Mumbai **Experience** 3-4 Years **Key Skills** TDS, Company Secretary, Interpersonal Skills, Senior Executive-Finance, Cs Executive, Relationship Building, Executive Company Secretary **Position: Executive - Company Secretary** **Qualification: CS** **Experience: 2 to 4 years** **Location:...

  • Executive Assistant/secretary

    7 days ago

    Mumbai, India Acme Services Full time

    We are Hiring Executive Assistant for a leading Law firm In Mumbai Profile : EA / Secretary to Senior Partner Location : Churchgate, Mumbai Experience : 2 - 4 Years as Secretary Qualification : Any graduate **Job Description**: - Travel Arrangements - Calendar Management - Preparing Minutes of meeting - Ticket bookings - Preparing Agenda Carry out all...

  • Executive – Secretary

    4 weeks ago

    Mumbai, India Being Human Clothing Full time

    We are looking to hire an executive secretary with exceptional administrative and clerical skills. Executive secretaries are expected to multi-task and work well under pressure in a fast-paced environment.Key Responsibilities :  He/ She should be well-versed in Computer knowledge.Very good communication – Written / Oral .Should have knowledge about...

  • Executive – Secretary

    4 weeks ago

    mumbai, India Being Human Clothing Full time

    We are looking to hire an executive secretary with exceptional administrative and clerical skills. Executive secretaries are expected to multi-task and work well under pressure in a fast-paced environment. Key Responsibilities :   He/ She should be well-versed in Computer knowledge. Very good communication – Written / Oral . Should have knowledge about...

  • Administrative Assistant/executive Secretary

    4 weeks ago

    Mumbai, India Hilton Full time

    Administrative Assistant/Executive Secretary An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. **What will I be doing?** As an Administrative Assistant /...

  • Administrative Assistant/executive Secretary

    4 weeks ago

    Mumbai, India Hilton Full time

    An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. **What will I be doing?** As an Administrative Assistant / Executive Secretary, you will be responsible for...

  • Executive Secretary

    1 week ago

    Andheri, Mumbai, Maharashtra, India Brownwall Food Pvt. Ltd Full time

    We are Hiring _**Executive Secretary at Brownwall Food Products Pvt. Ltd, Powai, Andheri [ East ], Mumbai - 400072. [ Females Only ]**_ 1. _**Good Communication skills.**_ 2. Should be a _**female only & below the age of 30 years.**_ - **3. Should be an Immediate joiner.**_ 4. Should have an _**experience of at least 1 year as an Executive Assistant /...

  • Executive Company Secretary

    4 days ago

    Mumbai, India Mangalam Placement Full time

    **Company**: CG Power and Industries Solutions **Location** Mumbai **Experience** 3-4 Years **Key Skills** Company Secretary, Companies Act, Compliance, Secretarial compliance, SEBI **Position: Executive Company Secretary** **Qualification: CS** **Experience: 2 to 4 years** **Location: Mumbai** **Job description** - Assisting in the compliances of...

  • Opening for SECRETARY CUM ADMIN EXECUTIVE

    4 weeks ago

    Mumbai, India @ Six Sigma Full time

    Job Details Requirement Type Permanent Job Title Opening for SECRETARY CUM ADMIN EXECUTIVE Job Level Executive - Non-Managerial Job Description SECRETARY CUM ADMIN EXECUTIVE No. of Openings 6 Job Domain NON-IT Experience - Minimum - Maximum CUM ADMIN EXECUTIVE Expected Date Of Joining 2023-11-21 Joining Time 10 Days Salary 31999 Work Locations Mumbai...

  • Company Secretary

    4 weeks ago

    Mumbai, India Mangalam Placement Full time

    **Location** Mumbai **Experience** 4-5 Years **Key Skills** Drafting, Due Diligence, SEBI, BSE, NSE, Compliance, Company Secretary **Position: Company Secretary** **Qualification: CS** **Experience: 3 to 5 years** **Location: Mumbai** **Job description**: 1. Drafting of DRHP, RHP and Prospectus. 2. To carry out due diligence of all client...

  • Executive Secretarial

    4 weeks ago

    Mumbai, India Mangalam Placement Full time

    **Company**: Suraksha Realty **Location** Mumbai **Experience** 5-6 Years **Key Skills** Company Secretarial Functions, Real Estate Fund, Companies Act, Compliance, Secretarial Activities **Position: Executive Secretarial & Legal** **Qualification: CS** **Experience: 1 to 6 years** **Location: Mumbai** **Job description** **For Suraksha Realty &...

  • Company Secretary Trainee

    4 weeks ago

    Mumbai, India Mangalam Placement Full time

    **Company**: Angel One **Location** Mumbai **Experience** 0-1 Years **Key Skills** Company Secretary, Company Secretarial Functions, SEBI LODR, cs, Secretarial Activities **Position: Company Secretary Trainee** **Qualification: CS,LLB** **Experience: 0 to 1 years** **Location: Mumbai** **Job description** - Well versed with Companies Act, 2013 and...

  • Opening for SECRETARY CUM ADMIN EXECUTIVE

    4 weeks ago

    mumbai city, India @ Six Sigma Full time

    Job Details Requirement Type Permanent Job Title Opening for SECRETARY CUM ADMIN EXECUTIVE Job Level Executive - Non-Managerial Job Description SECRETARY CUM ADMIN EXECUTIVE No. of Openings 6 Job Domain NON-IT Experience - Minimum - Maximum CUM ADMIN EXECUTIVE Expected Date Of Joining 2023-11-21 Joining Time 10 Days Salary 31999 Work Locations...

  • Secretary to Chro

    7 days ago

    Mumbai, India Maan Source Full time

    **Job Purpose** in this role incumbent will provide administrative support and ensure the smooth functioning of the CHRO day to day activities. Responsible for executing quality Secretarial duties which include Communication, Documentation, handling confidentiality and Administration. **Accountabilities & Responsibilities** - Manage CHRO’s calendars and...

  • Secretary

    7 days ago

    Mumbai, India Eskillvikaas Full time

    Job Title: Executive Assistant To Managing Director No. of years of Experience required: 3-5 yrs. as a Secretary. Major Job Responsibilities: - Servicing & Supporting day-to-day operational work & administrative tasks of the Managing Director - Should have excellent communication skill (both oral and written). Should be proficient in English. - Taking...

  • Company Secretary

    4 weeks ago

    Navi Mumbai, India Mangalam Placement Full time

    **Company**: Secure Industries Private Limited **Location** NaviMumbai **Experience** 4-5 Years **Key Skills** Secretarial Activities, Company Law **Position: Company Secretary** **Qualification: CS** **Experience: 3 to 5 years** **Location: Navi Mumbai** **Job description** - Handling end to end execution of secretarial assignments - Preparing board...

  • Executive Secretary

    4 weeks ago

    Mumbai, India Shri Vile Parle Kelavani Mandal Full time

    **Executive Secretary** **Qualification and Experience**: - Master’s degree with minimum 03 to 05 years’ experience - Proficient in Microsoft Office suite, and other software tools such as SAP, Oracle etc. - Experience in managing multiple priorities, administrative coordination, and logistics - Well-organized, detail-oriented, ability to multi-task...

  • Secretary

    4 weeks ago

    Mumbai, India career and job Full time

    REQUIRE SECRETARY - EXECUTIVE ASSISTANT HANDLING EMAILS, PLANNING TRAVELS, CALENDER MANAGEMENT LOCATION - KANDIVALI EXPERIENCE- MIN 3 YEARS **Salary**: ₹35,000.00 - ₹40,000.00 per month Schedule: - Day shift **Education**: - Bachelor's (preferred) **Experience**: - total work: 3 years (preferred) **Language**: - English (preferred) **Speak...

  • Company Secretary

    4 weeks ago

    Mumbai, India TheTalentforte.com Full time

    Manufacturer and Exporter of MS Drums & Steel Barrels of various sizes. **Job Location**:Near Kora Kendra, S.V. Road, Borivali (West) **Salary**: As Per Industry Standards We require**:COMPANY SECRETARY** - Should have 3 to 4 years of corporate experience. - Job Profile: - Maintain statutory registers, records under company law and secretarial...