Company Secretary

3 months ago

Andheri Mumbai Maharashtra, India SHIKHAR RESOURCES Full time

Designation**: Assistant Manager - Legal and Secretarial**

Work Location**:JB Nagar, Andheri East, Nr Metro Station**

Work Mode**:Work from office, 5 days a week**

**Position Overview**:
The Assistant Manager - Legal and Secretarial will play a crucial role in managing the legal and secretarial functions within the organization. This position involves drafting and verifying legal documents, ensuring compliance with statutory requirements, managing RBI and bank correspondence, and handling other critical assignments related to corporate governance.

**Key Responsibilities**:
**1. Legal (25% weightage)**:

- **Drafting and Verification**:

- Draft and verify power of attorneys, letters of authority, agreements, addendums, and memoranda of understanding within the stipulated timelines.
- Ensure the accuracy and legal compliance of documents.
- **Agreement Management**:

- Maintain an up-to-date agreement tracker with hard and soft copies.
- **Automation**:

- Utilize automation software (e.g., Complinity) to streamline the management, review, and approval of legal documents.

**2. Secretarial (25% weightage)**:

- **Meetings and Documentation**:

- Prepare and verify notices, agendas, and draft minutes for board, general, and committee meetings in compliance with statutory timelines.
- **Compliance Filings**:

- Verify and finalize statutory documents such as annual returns (MGT-7) and directors' reports.
- File various e-forms with ROC, including financial statements (XBRL, AOC-4, AOC-4 CFS).
- **Record Keeping**:

- Maintain statutory registers, records, and minutes books.
- **Automation**:

- Automate company secretarial activities, including record-keeping and document preparation.

**3. RBI Compliance (15% weightage)**:

- **Filing and Compliance**:

- Manage ECB returns on a monthly basis.
- Ensure compliance with FEMA, including filing FC-GPR, FC-TRS forms.
- Handle additional filings, surveys, and returns (FLA, ODI) on relevant platforms.

**4. Bank Correspondence (15% weightage)**:

- **Coordination with Banks**:

- Liaise with banks for secretarial matters, including the renewal of credit facilities and management of bank guarantees.
- **Foreign Currency Management**:

- Ensure proper management of unhedged foreign currency positions.
- **Signatory Updates**:

- Coordinate with the finance department to update authorized signatories with banks.
- **Compliance Checks**:

- Perform due diligence and balance confirmation on a half-yearly and quarterly basis.

**5. Other Important Assignments (20% weightage)**:

- **Regulatory Updates**:

- Maintain a ready reckoner for all rules, sections, and updates related to company law.
- **Merger and Dividend Activities**:

- Support pre
- and post-merger activities and manage dividend-related processes.
- **Record Management**:

- Update and streamline the organization’s filing systems.
- **Standard Operating Procedures**:

- Develop and implement SOPs and processes for all activities within the legal and secretarial department.
- **Supervision**:

- Verify and ensure 100% accuracy in the work assigned to reportees.

**Qualifications**:

- **Bachelor's Degree in Law & Company Secretary (CS)**.
- Minimum of 3-5 years of experience in legal and secretarial roles.
- Proficiency in legal documentation and compliance software.
- Strong understanding of corporate law and RBI regulations.

**Skills**:

- Excellent drafting and legal documentation skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and prioritize effectively.
- Proficiency in MS Office and legal automation tools.
- Strong communication and interpersonal skills.

**Reporting To**:

- This role will report directly to the Head of Legal and Secretarial.

Pay: ₹800,000.00 - ₹900,000.00 per year

**Benefits**:

- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Yearly bonus

Application Question(s):

- Do you have Company Secretary number?
- Do you have law qualification (LLB/LLM)?

**Experience**:

- Company Secretary: 2 years (required)
- Legal: 3 years (required)
- total work: 3 years (required)

Work Location: In person

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