Associate 1 ,procure to Pay Ap

1 month ago

Bengaluru Karnataka, India ALSTOM Full time

**About Alstom in India**

**NETWORK & LINKS**:
**INTERNAL**
- **Other teams within GFC**:

- **Sourcing**:

- **Supply chain**:

- **HR**:

- **Employees**:

- **Country/Region treasury**

**Procure to Pay Associate 1**

**About Alstom in India**

**NETWORK & LINKS**:
**INTERNAL**
- **Other teams within GFC**:

- **Sourcing**:

- **Supply chain**:

- **HR**:

- **Employees**:

- **Country/Region treasury**

**EXTERNAL**
- **Banks**

**OVERALL PURPOSE OF THE ROLE**:
To execute responsibilities related to Procure To Pay process for specific country/countries assigned to the role

**RESPONSIBILITIES**:
**Payables**:

- **Receive physical & electronic documents**:

- **Retrieve documents from vendor portal**:

- **Scan physical and electronic documents**:

- **Validate documents**:

- **Perform data augmentation**:

- **Archive documents according to country policies**:

- **Process 3 way, 2 way and exception invoices**:

- **Manage related litigations**:

- **Process credit notes**:

- **Manage credit note approvals**:

- **Post recoveries, down payments and retentions**:

- **Post other FI documents, adjustments**:

- **Respond to supplier queries**

**Disbursements**:

- **Prepare and publish payment schedules**:

- **Generate payment proposal**:

- **Review payment exceptions**:

- **Obtain proposal validation**:

- **Calculate and propose funding**:

- **Execute various payment methods**:

- **Reconcile bank debits with payment file**:

- **Record payments entries in ERP**:

- **Handle exception requests**:

- **Clear liabilities and payments**

**Travel & Expense**:

- **Receive Physical and Electronic claims**:

- **Perform standard and compliance checks on claims**:

- **Manage claim related litigations**:

- **Process international travel advances**:

- **Receive and respond to employee queries**:

- **Publish claims related guidelines**:

- **Archive documents according to country policies**

**Common**:

- **Adhere to set process and SOPs in the day to day execution of tasks**:

- **Adhere to set controls in the process during execution of tasks**:

- **Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions**

**Qualifications & Skills**:
**EDUCATION**

Graduate in Accounting / Finance

Language: English (mandatory)

**BEHAVIORAL COMPETENCIES**:

- **Ability to communicate in English, both written and verbal**:

- **Team playing skills**:

- **Ability to adhere to set guidelines**

**TECHNICAL COMPETENCIES & EXPERIENCE**

Mandatory
- **Understanding of accounting**:

- **Basic skills in accounting tools**

Desirable
- **Exposure to ERPs**

**AIR VALUES (Agile, Inclusive & Responsible) BEHAVIOUR**:

- **Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach**:

- **Actively listen to people, encouraging feedback and sharing experiences**:

- **Make things simple**:

- **Focus on our goals and prioritize our actions**:

- **Be curious and have an appetite for learning**:

- **Work as a team and avoid silos**:

- **Ask questions instead of making assumptions**:

- **Show respect for others’ individuality and cultural identity**:

- **Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)**:

- **Comply with our code of ethics and support the use of the Alstom Alert Procedure**:

- **Learn from your mistakes and implement corrective actions**

**EXPERIENCE / SKILL SET**
- **1-3 years of experience in accounting**

Homepage | Alstom

Leading the way to greener and smarter mobility worldwide, Alstom develops and markets integrated systems that provide the sustainable foundations for the future of transportation.

**Job Segment**:Supply Chain, Facilities, Supply, Bank, Banking, Operations, Finance

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