Procure to Pay Associate 1

3 weeks ago

Bengaluru, India ALSTOM Full time

**Procure to Pay Associate 1**

**About Alstom in India**

**NETWORK & LINKS**:
**INTERNAL**
- Other teams within GFC
- Sourcing
- Supply chain
- HR
- Employees
- Country/Region treasury

**EXTERNAL**
- Banks

**OVERALL PURPOSE OF THE ROLE**:
To execute responsibilities related to Procure To Pay process for specific country/countries assigned to the role

**RESPONSIBILITIES**:
**Payables**:

- Receive physical & electronic documents
- Retrieve documents from vendor portal
- Scan physical and electronic documents
- Validate documents
- Perform data augmentation
- Archive documents according to country policies
- Process 3 way, 2 way and exception invoices
- Manage related litigations
- Process credit notes
- Manage credit note approvals
- Post recoveries, down payments and retentions
- Post other FI documents, adjustments
- Respond to supplier queries

**Disbursements**:

- Prepare and publish payment schedules
- Generate payment proposal
- Review payment exceptions
- Obtain proposal validation
- Calculate and propose funding
- Execute various payment methods
- Reconcile bank debits with payment file
- Record payments entries in ERP
- Handle exception requests
- Clear liabilities and payments

**Travel & Expense**:

- Receive Physical and Electronic claims
- Perform standard and compliance checks on claims
- Manage claim related litigations
- Process international travel advances
- Receive and respond to employee queries
- Publish claims related guidelines
- Archive documents according to country policies

**Common**:

- Adhere to set process and SOPs in the day to day execution of tasks
- Adhere to set controls in the process during execution of tasks
- Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions

**Qualifications & Skills**:
**EDUCATION**

Graduate in Accounting / Finance

Language: English (mandatory)

**BEHAVIORAL COMPETENCIES**:

- Ability to communicate in English, both written and verbal
- Team playing skills
- Ability to adhere to set guidelines

**TECHNICAL COMPETENCIES & EXPERIENCE**

Mandatory
- Understanding of accounting
- Basic skills in accounting tools

Desirable
- Exposure to ERPs

**AIR VALUES (Agile, Inclusive & Responsible) BEHAVIOUR**:

- Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach
- Actively listen to people, encouraging feedback and sharing experiences
- Make things simple
- Focus on our goals and prioritize our actions
- Be curious and have an appetite for learning
- Work as a team and avoid silos
- Ask questions instead of making assumptions
- Show respect for others’ individuality and cultural identity
- Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)
- Comply with our code of ethics and support the use of the Alstom Alert Procedure
- Learn from your mistakes and implement corrective actions

**EXPERIENCE / SKILL SET**
- 1-3 years of experience in accounting

**Job Segment**:Supply Chain, Facilities, Bank, Banking, Supply, Operations, Finance

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