Personal Assistant
2 months ago
**Key Responsibilities**:
- **Point of Contact**:
- Serve as the key liaison between the manager and clients, employees, and external contacts.
- Handle incoming calls, screen them, and direct them to the appropriate parties.
- **Diary and Calendar Management**:
- Organize and maintain the manager's diary, scheduling meetings and appointments.
- Prioritize and reschedule meetings based on the urgency and manager’s availability.
- **Travel Coordination**:
- Arrange domestic and international travel, including booking flights, accommodation, and transport.
- Ensure detailed travel itineraries and necessary travel documents are prepared in advance.
- **Meeting Support**:
- Prepare agendas, take dictation, and record minutes during meetings.
- Follow up on meeting actions and ensure timely execution of tasks.
- **Office Administration**:
- Source and manage office supplies, ensuring that the office is well-equipped.
- Devise and maintain an efficient office filing system (both digital and physical).
- Maintain an organized workspace for the manager.
- **Communication and Correspondence**:
- Handle requests and queries from internal and external parties in a timely manner.
- Draft, review, and prepare reports, presentations, and briefs as required.
- **Documentation and Reporting**:
- Prepare and produce various reports and presentations on behalf of the manager.
- Assist with research and background information required for reports and presentations.
- **General Support**:
- Act as a gatekeeper, ensuring the manager’s time is managed effectively.
- Provide general administrative support, including managing deadlines, prioritizing tasks, and reminding the manager of important tasks and deadlines.
**Requirements**:
- **Educational Background**: Bachelor’s degree in Business Administration or related field (preferred but not mandatory).
- **Experience**: Minimum 2-3 years of experience as a personal assistant, executive assistant, or similar role.
- **Skills**:
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to prioritize tasks and handle confidential information.
- Strong interpersonal skills and the ability to work with different stakeholders.
- Attention to detail and problem-solving skills.
- Proactive approach to tasks and a can-do attitude.
**Work Conditions**:
- Full-time position.
- Office-based, with occasional travel required depending on the manager's needs.
Pay: ₹10,091.22 - ₹20,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Internet reimbursement
- Leave encashment
- Provident Fund
Schedule:
- Day shift
Supplemental Pay:
- Overtime pay
- Performance bonus
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 1 year (preferred)
**Language**:
- English (preferred)
Work Location: In person
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