Office Administrator

3 weeks ago


Chennai, India Anvira Technologies Full time

The role of an office administrator is crucial for the smooth functioning of an organization. Office administrators handle a wide range of administrative tasks to ensure that the office operations run efficiently. Their responsibilities may vary depending on the size and nature of the organization, but some common job roles and duties of an office administrator include:
**Managing Office Operations**: Overseeing day-to-day operations, coordinating activities, and ensuring the office runs efficiently.

**Administrative Support**: Providing administrative support to staff and management, including managing schedules, organizing meetings, and handling correspondence.

**Managing Office Supplies**: Ordering and maintaining office supplies, ensuring availability for all employees.

**Reception and Communication**: Greeting visitors, answering phone calls, and handling inquiries, creating a positive first impression of the company.

**Data Entry and Record Keeping**: Maintaining and updating databases, records, and filing systems.

**Financial Administration**: Assisting with basic financial tasks, such as processing invoices, expenses, and managing petty cash.

**Human Resources Support**: Assisting in HR-related tasks like managing employee records, preparing documents, and coordinating interviews.

**Travel Arrangements**: Organizing travel arrangements for employees, including booking flights, hotels, and transportation.

**Event Coordination**: Assisting in organizing company events, meetings, conferences, or workshops.

**Facilities Management**: Overseeing office maintenance, cleanliness, and liaising with vendors and service providers.

**Health and Safety Compliance**: Ensuring adherence to health and safety regulations and maintaining a safe working environment.

**IT Support**: Providing basic IT support to employees, troubleshooting computer issues, and coordinating with IT personnel for more complex problems.

**Document Preparation**: Creating and editing documents, reports, and presentations as needed.

**Office Policies and Procedures**: Assisting in the development and implementation of office policies and procedures.

**Time and Attendance Management**: Monitoring and managing employee attendance and leave records.

**Handling Petty Disputes**: Resolving minor disputes and conflicts among employees or addressing complaints.

**Ad hoc Tasks**: Assisting in various ad hoc tasks and projects as required by management.

Office administrators play a critical role in ensuring the smooth operation of an office, supporting employees, and maintaining a productive work environment. They need to be organized, detail-oriented, and proficient in various office software and communication tools. Additionally, excellent communication and interpersonal skills are essential for interacting with both internal and external stakeholders.

**Job Types**: Full-time, Fresher

**Salary**: From ₹10,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Internet reimbursement

Schedule:

- Day shift

Ability to commute/relocate:

- Thiruvallur, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

**Speak with the employer**
+91 7448777101
Application Deadline: 07/08/2023


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