Company Secretarial Assistant

2 weeks ago

Mumbai, India LSEG (London Stock Exchange Group) Full time

LSEG (London Stock Exchange Group) is more than a diversified global financial markets infrastructure and data business. We are dedicated, open-access partners with a commitment to excellence in delivering the services our customers expect from us. With extensive experience, deep knowledge and worldwide presence across financial markets, we enable businesses and economies around the world to fund innovation, manage risk and create jobs. It’s how we’ve contributed to supporting the financial stability and growth of communities and economies globally for more than 300 years.
- Through a comprehensive suite of trusted financial market infrastructure services - and our open-access model
- we provide the flexibility, stability and trust that enable our customers to pursue their ambitions with confidence and clarity.
- LSEG is headquartered in the United Kingdom, with significant operations in over 70 countries across EMEA, North America, Latin America and Asia Pacific. We employ 25,000 people globally, more than half located in Asia Pacific. LSEG’s ticker symbol is LSEG.
- Our Team
- The Company Secretarial Department is responsible for supporting the Boards of London Stock Exchange Group plc (“LSEG plc”) and its 300+ subsidiaries (the “Group”) and advising on corporate governance matters and companies’ laws globally.
- The team leads the Group’s Corporate Governance agenda ensuring Group companies meet good corporate Governance requirements set out in legislation and relevant guidance.
- Working with colleagues in Compliance, Finance, HR, Legal, Risk and Tax, the team ensures that the Group complies with local companies’ laws and statutory filing requirements.
- The department proactively provides both operational day-to-day advice and guidance as well as leading the Implementation of corporate governance requirements to ensure compliance with relevant legislation, regulatory requirements including requirements applicable to LSEG as a listed company, governance guidelines and the effective delivery of the Company Secretarial Department agenda.
- Main Stakeholder groups include: Chairs, Non
- Executive Directors, Executive Directors, Compliance, Finance, Internal Audit, HR, Legal, Risk and Tax.
- The Company Secretarial team is a close-knit team made up of 20 members located in UK, Ireland, China,, France, India, Malaysia, Romania, Sri Lanka and US.
- The Role
- Reporting to the Manager, Asia Pacific region in the Company Secretariat division, this role will contribute to the LSEG Company Secretary Team’s mandate to ensure that the implementation of corporate governance requirements are met and that appropriate legal and statutory compliance is maintained for the Group through the provision of extensive Board, Governance and Administrative support to a portfolio of the Group’s subsidiaries (including the Group’s regulated subsidiaries) and colleagues within the Company Secretariat team.
- This position would be ideal for a committed and dedicated Company Secretary and/or Lawyer who is looking for a challenging role early in their career within a driven and friendly team environment.
- Key Responsibilities
- Providing an efficient and effective company secretarial and administrative service for key subsidiaries in the Asia Pacific and UK regions including scheduling meetings, drafting agendas, preparing board packs, taking minutes at meetings and following up on actions.
- Assisting in statutory administration of subsidiaries in Asia Pacific and UK regions including maintaining statutory records, responsibility for appropriate filings with local registries and updating the Group’s database (GEMs) with any changes.
- Assisting in drafting and maintaining policies and procedures for the functions across the region.
- Assisting the year end statutory accounts process for subsidiaries located in Asia Pacific and UK including the review of subsidiary accounts and financial documentation as required throughout the year.
- Supporting on Group Wide initiatives and projects: tax re orgs, assurance programmes, integration, and entity rationalisation programmes.
- Record keeping and responding to legal, regulatory and other external information requests, second line reviews and internal audits.
- Dealing with correspondence, collating information, and writing reports/board papers; ensuring decision made are agreed with and communicated to the relevant company stakeholders.
- Liaising with external advisers e.g., lawyers and auditors.

Experience and Skills
- Effective communicator at all levels.
- Detail -orientated
- Self-driven.
- Resilient.
- Strong team player who is able to provide support to the team.
- Calm and self-assured.
- Excellent organisational skills.
- Solid experience of preparing resolutions and related paperwork for subsidiary corporate actions.
- Experience taking Board or Committee minutes.
- Able to handle projects independently without much supervision.
- Able to work well

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