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Personal Secretary

2 months ago

Pune Maharashtra, India Carudyog Full time

Personal Secretary is responsible for providing comprehensive administrative support to ensure the efficient operation of an executive or professional's personal and business affairs. The role involves managing schedules, handling correspondence, and assisting with various tasks, both business and personal.

**Key Responsibilities**:

- **Calendar and Schedule Management**:

- Manage the employer’s calendar by scheduling appointments, meetings, and travel arrangements.
- Prioritize and reschedule meetings and appointments as needed.
- Ensure there are no scheduling conflicts and that meetings are on time and well-organized.
- **Communication**:

- Screen calls and redirect them to the appropriate departments or individuals as necessary.
- **Travel Coordination**:

- Plan, organize, and book domestic and international travel, including flights, accommodations, and transportation.
- Prepare itineraries and ensure all travel-related documents are in order.
- **Meetings and Events**:

- Arrange meetings, conferences, and events, including booking venues, sending invitations, and preparing materials.
- Take meeting notes and prepare follow-up actions or summaries.
- Prepare reports, presentations, and documents for meetings.
- **Personal Assistance**:

- Assist with personal errands and tasks, such as managing household appointments, gift purchases, or personal appointments.
- Handle personal correspondence, including sending and receiving packages, greeting cards, and invitations.
- **Documentation and Filing**:

- Organize and maintain both physical and digital filing systems.
- Ensure sensitive and confidential information is handled and stored properly.
- **Financial and Budget Management**:

- Help with expense tracking, budgeting, and processing invoices or receipts.
- Coordinate with accounting or financial teams for reimbursements, payments, and financial reporting.
- **Project Support**:

- Assist with special projects, research tasks, or reports as directed.
- Track project timelines and deliverables to ensure deadlines are met.
- **General Administrative Tasks**:

- Perform general office tasks, such as maintaining office supplies, handling mail, and managing office equipment.
- Collaborate with other team members or departments to support organizational goals.

Pay: ₹15,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (required)

**Language**:

- Marathi (required)
- English (required)

Work Location: In person