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System Administrator

3 months ago

Vellore, India Balsam Academy Full time

**Reports To: Head of Operations**

**POSITION OVERVIEW**:
As the Assistant Head of Operations at Balsam Academy, you will play a crucial role in supporting the Head of Operations in overseeing the efficient functioning of facilities, systems, and logístical services. Reporting to the Head of Operations, you will directly lead the Facility Manager cum System Administrator and the Logistics cum Infra Officer, directly handling Data Management, CBSE compliances, SQAA (School Quality Assessment and Accreditation), and School Website updates contributing to the seamless operation of the institution.

**I. KEY RESPONSIBILITIES**:

- **Team Leadership**:

- Directly lead the Facility Manager cum System Administrator and the Logistics cum Infra Officer, providing guidance and support for their respective functions.
- Support the Head of Operations to ensure the optimal performance of the operational team.
- **Data Management**:

- Formulate an effective data management process, ensuring accurate and secure storage of all intellectual properties and school information.
- Collaborate with relevant stakeholders to streamline data-related procedures and compliance with CBSE standards.
- **Affiliation & CBSE Compliance Coordination**:

- Serve as the primary point of contact for CBSE affiliation matters, coordinating with the Accreditation Coordinator and ensuring compliance with CBSE regulations.
- Facilitate communication between the school and CBSE authorities for affiliation-related queries and requirements.
- Monitor changes in CBSE board requirements and suggest to amend school policies and processes accordingly.
- Coordinate the preparation and submission of documents and evidence required for SQAA to the Principal.
- **Website Updates**:

- Oversee and manage updates to the school's website, ensuring it reflects accurate and current information.
- Collaborate with the Website team and relevant departments to showcase the school's achievements, events, and academic highlights.
- **Operational Support**:

- Support the Head of Operations in coordinating and optimising operational processes within the school.
- Support the Head of Operations to implement improvements in facilities, systems, and logistics.
- Collaborate with other departments and stakeholders to coordinate operational activities and ensure alignment with school objectives.
- **Monthly Report**:

- Submit a comprehensive monthly report by the 5th of each month to the Head of Operations.

**II. QUALIFICATIONS**:

- Bachelor’s degree in Business Administration, Information Technology, or a related field.
- Previous experience in operations management, data management, and CBSE affiliation processes.
- Strong organisational and coordination skills.

**III. SKILLS AND ATTRIBUTES**:

- **Leadership**:

- Ability to lead and guide a team effectively in facilities, systems, and logistics.
- Collaborative approach to working with diverse teams.
- Knowledge of CBSE bye-laws for affiliation, SQAA, regulations from education department.
- **Data Management**:

- Proficient in data management practices and ensuring data security and accuracy.
- Familiarity with CBSE standards related to data management.
- Ability to manage multiple tasks and prioritise effectively.
- **Website Management**:

- Experience in overseeing website updates and content management.
- Strong attention to detail to maintain accurate and engaging website content.
- **Communication**:

- Excellent communication and interpersonal skills.
- Ability to coordinate effectively with various stakeholders, both internal and external.
- **Problem-Solving**:

- Proven ability to address challenges in operational processes and find practical solutions.
- Strategic thinking and planning skills.

As the Assistant Head of Operations, your leadership and coordination skills will contribute to the overall efficiency of operational functions at Balsam Academy. Your focus on data management, CBSE affiliation, and website updates will ensure compliance with standards and a positive representation of the institution to the community.

**Compliance with guidelines**:
Employees are required to adhere to the terms and conditions established by the management, as communicated from time to time. It is the responsibility of each employee to stay informed about any updates or changes in these guidelines. This commitment is integral to ensuring the consistent achievement of desired outcomes and the overall success of the school.

Pay: From ₹35,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)
- System administration: 1 year (required)

**Language**:

- English (preferred)

Work Location: In person

Application Deadline: 10/05/2024
Expected Start Date: 05/06/2024