Program and Data Coordinator Khargone, Madhya

1 month ago

New Delhi, India Jhpiego Full time

Overview:
Jhpiego is a non-profit global health leader and Johns Hopkins University affiliate that is saving lives, improving health and transforming futures. We partner with governments, health experts and local communities to build the skills and systems that guarantee a healthier future for women and families. Through our partnerships, we are revolutionizing health care for the world’s most disadvantaged and vulnerable people.

In India, Jhpiego works across various states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, strengthening human resources for health, and non-communicable diseases. These programs are funded by USAID, Bill & Melinda Gates Foundation, David & Lucile Packard Foundation, Children’s Investment Fund Foundation (CIFF), and other anonymous donors.

Unitaid is a global health initiative that works with partners to bring about innovations to prevent, diagnose and treat major diseases in low
- and middle-income countries. Founded in 2006, the organization funds the final stages of research and development of new drugs, diagnostics and disease-prevention tools, helps produce data supporting guidelines for their use, and works to allow more affordable generic medicines to enter the marketplace in low
- and middle-income countries.

Under the Unitaid, Jhpiego is hiring for Program and Data coordinator based at Khargone district locations in Madhya Pradesh. The position will provide support to the program, administrative and logistic support to the project teams based at state/district location. The position will report to the State Program Manager/Officer.

**Responsibilities**:

- **Programmatic, admin and logistic support (Time Spent 50%)**
- Maintain program and office files both electronic and physical documentation. Ensure regular knowledge management of all program documents, including photos, documents, videos, reports, presentations, concept notes, government letters, event reports, IEC materials, etc.
- Maintain trackers and repository of all on going procurements, consultants, program inventories, important communication and approvals from donors and GOI letters etc.
- Tracking of ongoing Technical Contracts and Sub awards for payments, deliverables and compliances, ensuring follow up with vendors.
- Support in organizing logistics and administrative support for conducting meetings, trainings, events under the project.
- Serve as a key contact for all types of programmatic support to the assigned programs and supervisor.
- Support different departments at ICO and state teams for ensuring good coordination.
- Coordinate and ensure proper documentation and tracking of consultants engaged within the programs.
- Coordination with consultants for monthly invoices, documentation, contracts etc. Support consultants in fulfilling requirements as per the HR department.
- Support in procurement of program related material including IEC material, training modules, books, manuals as per procurement guidelines in consultation with admin and procurement team.
- Prepare / Review/submission of claims and reconciliation with required supporting, activity budget preparation, procurement actions, advance settlements against activities etc.
- Review and maintain stock inventory of training material periodically.
- Manage and coordinate for ICO/state team’s travel related requirements and documentation.
- Work closely with Program Associates at ICO for procurement and logistics related matters for respective states.
- Assist in maintaining proper documentation of all financial transactions related to workshops and trainings.
- **
Data support (Time Spent 50%)**
- Coordinate timely collection, collation, compilation and dissemination of data pertaining to assigned projects.
- Support Sr M&E Officer and Data Analyst at ICO in verifying accuracy of the data.
- Assist in data collection and conduct field visits for follow-up assessments as needed.
- Conduct/ support trainings of the data record reporters of the program facilities as needed.
- Develop and maintain database for capturing the programmatic data and maintenance of queries and programs for analysis and related reports.
- Support supervisor in analyzing data, developing dashboards and generating relevant graphs and information.
- Develop relevant dashboards for data visualization purposes.
- Perform other duties as assigned by the supervisor.

Required Qualifications:
**Abilities/Skills**:

- Demonstrated ability to multitask.
- Attention to details.
- Ability to produce documents and coordinate activities independently.
- Ability to develop productive working relationships with other agencies, stakeholders and other organizations.
- Ability to multitask and work in a multicultural team.
- Able to manage/prioritize work from several sources.
- Ability to handle a variety of assignments under pressure of deadlines.
- Excellent organizationa

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