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Program Coordinator

4 months ago

New Delhi, India Bill & Melinda Gates Foundation Full time

**The Foundation**

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

**The Team**

The India Country Office (ICO) business team cluster works on behalf of the organization to ensure a robust country strategy, effective and efficient planning and management of program portfolios, and dynamic learning and adaptation to achieve goals in a sustainable manner. To this end, the cluster supports strategy development and reviews, implements fit-for-purpose business and portfolio performance management systems and processes. The cluster also provides efficient, timely, and predictable administrative support and promotes strong collaboration within and across foundation teams and external partners.

**Application deadline - 21st April, 2023**

**Your Role**

The Program Coordinator (PC) is responsible for coordination, implementation and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. This role may run a portfolio of investments including grants, contracts, program related investments and other projects in support of programmatic strategic goals. The PC may provide budget oversight and planning, financial analysis, financial reporting, and/or portfolio and operations process management. This position will act as a primary support for grantee and vendor initiation, reporting and closure. Additionally, the PC will serve as liaison across multiple internal teams and be responsible special projects as requested.

The position will report to the Senior Program Manager, Strategy, Planning and Management.

**What You’ll Do**
- Project Management (Investment Management): Coordinate the end-to-end investment making processes (e.g. managing key investment deadlines, tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures, reviewing reports, including grant summaries and analysis) with internal collaborators (Program Officers and Business Partners) and external partners (grantees and vendors) within the internal systems.
- Financial Planning & Analysis: Manage data for all investments in multiple databases and SharePoint sites. Provide detailed financial analysis and ensure data integrity to support strategy planning and management (SPM) team's and India Country Office’s (ICO) financial decision making. Work with Program Manager and Program Officers to keep all pertinent information accurate and up to-date for reporting and analysis. Serves as point-person for Program Officers regarding budget targets and individual investment portfolio management.
- Strategy support: Work on special team projects, strategic as well as operational, as needed, usually related to investment making or supporting the efficiency of India Country Office (ICO) processes. Identify areas for process improvement and make recommendations. Support SPM team for strategy reviews, strategic planning, learning sessions, onboarding of new hires, all staff interactions etc.
- Works closely with investment makers to develop and maintain a portfolio of investments. This may include advising on investment structure, ensuring compliance with foundation processes, maintaining internal systems, initial investment due diligence, and timeline management.
- Collaborates with business partners, grantees and vendors throughout the investment lifecycle to lead investments through internal and external processes. Collects portfolio data, identifies trends and communicates issues to program team.
- Plans and participates in cross-foundation and cross-program projects as appropriate. Areas of involvement may include Investment Workflow, IT, Finance, HR, and others.
- Assists program team with annual pipeline planning process.

**Your Experience**
- Bachelor's or other advanced degree with 3+ years of experience, or equivalent experience. Project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry, and/or business experience preferred.
- Excellent organization skills and attention to detail, deadlines and policy compliance.
- Excellent oral and written communication skills.
- Knowledge of budgeting, financial analysis and synthesis.
- Ability to analyze data across multiple tools and databases.