Purchase & Dispatch Executive
2 months ago
**JD for Purchase & Dispatch Executive**
The Purchase & Dispatch Executive is responsible for managing the procurement of goods and services, maintaining vendor relationships, overseeing inventory, and coordinating the dispatch of products to customers. The role ensures the timely and cost-effective purchase of goods and services and handles dispatch operations efficiently to meet customer expectations.
**Key Responsibilities**:
**1. Procurement Planning**:
- o Identify the company’s purchasing needs based on demand forecasts and inventory levels.
- o Collaborate with various departments to ensure proper procurement of materials and supplies.
**2. Vendor Management**:
- o Source reliable suppliers and negotiate contracts to obtain the best pricing and quality.
- o Build and maintain relationships with vendors, ensuring timely deliveries and resolving any issues.
**3. Order Management**:
- o Prepare and issue purchase orders to suppliers as per the company's procurement guidelines.
- o Track and follow up on orders to ensure timely delivery of goods and services.
**4. Inventory Management**:
- o Monitor and manage stock levels, ensuring optimal inventory to avoid overstocking or stockouts.
- o Conduct periodic inventory audits and maintain accurate records.
**5. Order Fulfilment**:
- o Coordinate with the warehouse team for timely dispatch of products to customers.
- o Ensure accurate packing and labelling of goods for dispatch.
**6. Logistics Coordination**:
- o Liaise with transportation and logistics partners to ensure smooth and cost-effective delivery.
- o Track shipments and provide timely updates to customers or internal teams on delivery status.
**7. Documentation & Compliance**:
- o Maintain records of dispatch and delivery, including preparing invoices, shipping documents, and any other required documentation.
- o Ensure all dispatch processes comply with legal and company standards.
**8. Customer Support**:
- o Address and resolve any issues related to dispatch, delivery delays, or damaged goods.
- o Provide proactive communication with clients regarding the status of their shipments.
**9. Cost Optimization**:
- o Analyse purchasing and logistics costs and suggest improvements to optimize procurement and dispatch operations.
**10.Reporting**:
- o Generate reports related to purchase orders, stock levels, vendor performance, and dispatch activities for management review.
**11. Non-Delivery Report (NDR) Management**:
- Follow up on orders that have not been delivered.
- Investigate the reasons for non-delivery and provide solutions to ensure prompt delivery.
- Coordinate with the logistics team to resolve delivery issues.
**Qualifications**:
- o Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
- o 2-4 years of experience in procurement, logistics, or dispatch operations.
- o Experience working with ERP systems and inventory management software is a plus.
**Skills**:
- Strong negotiation and vendor management skills.
- Excellent organizational and multitasking abilities.
- Proficiency in MS Office, especially Excel.
- Good communication skills (both written and verbal).
- Knowledge of inventory control and dispatch processes.
**Job Types**: Full-time, Permanent
Pay: ₹18,000.00 - ₹25,000.00 per month
Schedule:
- Day shift
- Monday to Friday
- Morning shift
Supplemental Pay:
- Overtime pay
**Experience**:
- Purchase executive: 2 years (preferred)
- Dispatching: 2 years (preferred)
- Contract negotiation: 2 years (preferred)
- Inventory management: 2 years (preferred)
- Order fulfillment: 2 years (preferred)
- 6. Logistics Coordination: 2 years (preferred)
- 11. Non-Delivery Report (NDR) Management: 2 years (preferred)
Work Location: In person
Expected Start Date: 10/10/2024
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