Corporate Secretary

3 weeks ago

Coimbatore Tamil Nadu, India Eminent Technology Full time

**Position**: Corporate Secretary

**Department**: Legal/Administrative

**Reports to**: Board of Directors/CEO

**Location**: [Location]

**Type**: Full-Time

Job Overview:
The Corporate Secretary plays a pivotal role in ensuring the efficient administration of the company, particularly with regard to ensuring compliance with statutory and regulatory requirements and ensuring that decisions of the board of directors are implemented. The Corporate Secretary acts as a point of communication between the board of directors and company shareholders, and plays a critical role in corporate governance.

Key Responsibilities:

- **Board and Committee Meetings**:

- Organize, prepare agendas, and distribute board meeting materials.
- Attend and record minutes of board meetings and committee meetings.
- Ensure follow-up on board decisions and actions.
- **Corporate Governance**:

- Advise the board and management on corporate governance best practices.
- Ensure the company complies with all legal and regulatory requirements.
- Maintain and update corporate governance documents and policies.
- **Compliance**:

- Monitor changes in relevant legislation and regulatory environments.
- Ensure the company complies with relevant laws, regulations, and corporate policies.
- File necessary documents with regulatory authorities.
- **Records Management**:

- Maintain the company’s statutory books, including registers of members, directors, and secretaries.
- Keep records of board and committee minutes, resolutions, and consents.
- Manage and maintain corporate records and documents.
- **Shareholder Relations**:

- Communicate with shareholders and ensure their rights are upheld.
- Manage the organization of shareholder meetings, including the annual general meeting (AGM).
- Prepare and distribute shareholder communications and reports.
- **Advisory Role**:

- Provide advice on corporate governance issues to the board and management.
- Assist in the development and implementation of corporate policies and procedures.
- Support the board in performance evaluations and assessments.
- **Administrative Duties**:

- Coordinate the preparation and distribution of the company’s annual report.
- Manage the execution of legal documents and contracts.
- Liaise with external regulators and advisers, such as lawyers and auditors.

Qualifications:

- **Education**: Bachelor’s in corporate secretryship, Law, Corporate Governance, or related field. A Master’s degree or professional certification (e.g., ICSA) is a plus.
- **Experience**: Minimum of 5 years of experience in a corporate secretarial or governance role.
- **Skills**:

- Strong understanding of corporate law and governance practices.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Attention to detail and ability to manage complex tasks.
- Proficiency in Microsoft Office Suite and corporate governance software.

Personal Attributes:

- High integrity and ethical standards.
- Strong interpersonal and relationship-building skills.
- Ability to handle confidential information with discretion.
- Proactive and able to work independently.

Working Conditions:

- Office environment.
- May require occasional travel.
- Regular interaction with senior management and board members.

**Job Types**: Full-time, Permanent

Pay: ₹10,000.00 - ₹15,000.00 per month

Schedule:

- Day shift
- Weekend availability

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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