Office Administrator Real Estate

5 months ago

Thane, India Continental Group Full time

Answer and direct phone calls
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Produce and distribute correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies
- Book travel arrangements
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Provide information by answering questions and requests.
- Take dictation.
- Research and creates presentations.
- Generate reports.
- Handle multiple projects.
- Prepare and monitor invoices.
- Develop administrative staff by providing information, educational opportunities and

experiential growth opportunities.
- Ensure operation of equipment by completing preventive maintenance requirements;
calling for repairs; maintaining equipment inventories; evaluating new equipment and

techniques
- Maintain supplies inventory by checking stock to determine inventory level; anticipating

needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain professional and technical knowledge by attending educational workshops;
reviewing professional publications; establishing personal networks; participating in

professional societies.
- Contribute to team effort by accomplishing related results as needed.
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Organize travel arrangements for senior managers.
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Cover the reception desk when required.
- Maintain computer and manual filing systems.
- Handle sensitive information in a confidential manner.
- Take accurate minutes of meetings.
- Coordinate office procedures
- Develop and update administrative systems to make them more efficient.
- Resolve administrative problems.
- Receive, sort and distribute the mail.
- Answer telephone calls and pass them on
- Manage staff appointments.
- Oversee and supervise the work of junior staff.
- Maintain up-to-date employee holiday records.
- Coordinate repairs to office equipment
- Greet and assist visitors to the office.
- Photocopy and print out documents on behalf of other colleagues.
- Data entry (sales figures, property listings etc.)
- Arranging both internal and external events
- Possibly maintaining the company social media accounts
- Providing administration support to sales reps, property managers and senior

management
- Keep employee records (physical and digital)
- Maintain a filing system for data on customers and external partners.
- Distribute incoming and outgoing mail.
- Coordinate office activities and operations to secure efficiency and compliance to

company policies.
- Assist colleagues whenever necessary maintaining daily workflow by studying methods

and implementing cost reducing strategies. You may also develop efficient reporting

procedures that can be implemented throughout a company for more uniform reporting

procedures.
- Analysing operating practices, record-keeping systems, and budgetary requirements to

find shortcomings with potential for improvement. Once these areas have been

identified, you could be responsible for implementing these changes within the office

environment.
- Assisting in the training and development of other administrative staff. This may include

educational and training opportunities for other employees as directed by management.
- Ensuring proper operation of office equipment including preventive maintenance,

arranging for repairs, and maintaining consumable equipment inventories (toner, paper,

staples, etc.)
- Assigning administrative projects to other team members including secretaries and

subordinate administrative assistants as required ensuring projects are finished

correctly and within deadline.

Pay: ₹25,000.00 - ₹55,000.00 per month

Schedule:

- Day shift
- Morning shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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