Executive I

3 weeks ago

India Asian Paints Full time

**Role Identifier**

**Job Title
Executive - Purchase

**Department**

Purchase (Packing Materials)

**Reporting to**

Assistant Manager - Purchase

**Grade**

N/AS or A/AS or A/SA or N/SA

**Jobs Reporting Into**

**Location/Unit**

Corporate Office

**Role Description**

**Job Purpose**

Effectively raising of purchase orders and ensure 100% servicing to avoid any production shortfall. Review the quality and cost aspects and adhere to the stipulated timelines for the same.

**Primary Responsibilities**

**Business Responsibility Areas**

**(Please detail out at least 8-10 responsibility areas)**

**Key Performance Indicators**
- PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).
- Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated
- Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)
- Ensure vendor’s portal or boardwalk usage compliance and co-ordination with IT if any issue
- Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function
- Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively
- Quality rejection handling and CAPA closures in SAP as guided by Manager
- Maintain system hygiene by updating the correct master data like vendor master,, valid open POs in the system
- On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.
- Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.
- Ensure on-time actions on quarterly slow moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.
- Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.
- Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.
- Actively participate and complete assigned projects.

List of KPIs
- Vendor Delivery performance
- Vendor payment performance
- CAPA closure within timelines
- SKU Variance as per target
- Rejected stock disposal within target days
- PR to PO conversion as per target timelines
- MIS report generation and circulation as per target date
- 100% APQS compliance
- NVA reductions

**Key Interactions**

**Internal**

Accounts / IT/ Taxation / Planning / Plants / CMD / Finance / Inbound Logistics

**External**

Vendors, transporters,

**Role Requirements / Specifications**

**Qualifications**

Essential
- Graduate

Desired
- Commercial graduate

**Previous Experience**

Essential
- Excel expertise
- Basic commercial knowledge

Desired
- Previous purchase experience
- SAP/ERP exposure

**Functional Competencies**
- Basic commercial knowledge
- Conversant with Excel, Word, SAP

**Behavioral Competencies**
- Communication skills (written and verbal) for coordination with internal and external stakeholders
- Time management skills

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