Executive Assistant front Desk mumbai

4 weeks ago


Mumbai Maharashtra, India Arin Consultancy Full time

Front Office Staff / Secretarial / Computer Operator Mumbai _Mumbai Western Suburbs_ February 28, 2024 - February 28, 2025 Financial Services

**Job Overview**:

- **Office Location (Area) **Mumbai
- **Course Type **Full Time
- **Min Required Experience (Years) **3
- **Max Required Experience (Years) **0

**Responsibilities**

**Front Desk**:

- Serves visitors by greeting, welcoming, and directing them appropriately.
- Operates a multiline system to answer calls.
- Greet walk in clients and make sure they are comfortable while they wait for their scheduled appointment.
- Notifies company personnel of visitor arrival.
- Maintain telecommunication system.
- Inform visitors by answering or referring to inquiries.
- Keeps clean and safe reception area by compiling with procedures, rules, and department directories.
- Manage the day-to-day operational and administrative activities.
- Maintain inventory of office and amp; cafeteria supplies and maintain stock registers.
- Maintain call log registers and maintain vendor management data.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
- Monitoring of Housekeeping related activities
- Arrangement of all consumables and supplies for Client / VIP visits
- Assist in administration and coordination of company events.
- Maintain Event tracker and a copy of meeting schedules of all departments and make adjust or cancel or swipe meeting rooms or rescheduled meeting setups/ meeting calendars as per requests and priorities complex scheduling and logistics.
- Check and ensure the availability of first aid medicines.
- Attendance management. Facilities Management / Vendor Management / Overseeing Cafeteria.
- Interfacing with the pest control for carrying out the pest control activities at the facility.
- Communicate to the FM all incidents’ issues and pending problems.
- Monitoring the Food Vendors at site.
- Distribution of correspondence, ID, and access cards.
- Managing the petty cash and keeping track of it.
- Create and follow up on corrective purchase orders as necessary. Processing of vendor Invoices
- Manage workflow by assigning tasks to supervisor and facility team daily adhere to deadlines and amp; completed correctly.


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