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Assistant Executive

1 month ago

Gandhinagar, India Dhruv Corporate (HR) Solutions Pvt. Ltd. Full time

**Position Overview**:
Image Gravures, a leading company in the industry, is seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our Managing Partner.

Additionally, she will assist in recruitment coordination for senior and middle management level positions. This is an exciting opportunity to work closely with top-level management and contribute to the success of our organization.

**Primary Responsibilities**:

- Act as a trusted liaison between the Managing Partner and various departments, ensuring effective communication and coordination.
- Gather and compile MIS (Management Information System) details from HODs, Managers, and Supervisors, and prepare accurate reports for the Managing Partner's review.
- Assist in recruitment coordination for senior and middle management level positions, including posting job openings, scheduling interviews, and coordinating hiring managers.
- Manage the Managing Partner's calendar, schedule appointments, and arrange meetings, ensuring efficient time management and prioritization.
- Handle confidential information and sensitive matters with the utmost discretion and professionalism.
- Draft and proofread correspondence, reports, and presentations on behalf of the Managing Partner, ensuring accuracy and clarity.
- Coordinate travel arrangements, accommodation, and itineraries for the Managing Partner as required.
- Maintain organized records, files, and documents, both electronically and in hard copy.

**Key Responsibilities**:

- Conduct research, gather data, and prepare briefing materials and presentations for meetings, conferences, and events.
- Assist in preparing and reviewing contracts, agreements, and other legal documents as directed by the Managing Partner.
- Coordinate and facilitate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Monitor deadlines, prioritize tasks, and ensure timely completion of projects and deliverables.
- Assist with administrative tasks, such as expense tracking, budget management, and invoice processing.

**Skills and Knowledge Required**:

- Proven experience as an Executive Assistant or similar role, supporting senior-level executives.
- Excellent organizational and multitasking abilities, with a keen attention to detail.
- Strong communication skills, both verbal and written, with the ability to interact professionally at all levels of the organization.
- Proficient in gathering and analyzing MIS details and preparing accurate reports.
- Demonstrated ability to handle sensitive and confidential information with discretion and maintain a high level of professionalism.
- Strong problem-solving skills and the ability to anticipate needs and proactively address challenges.
- Excellent time management skills and the ability to prioritize tasks effectively.
- Knowledge of organizational and operational processes, with the ability to navigate a complex work environment.

Pay: ₹25,000.00 - ₹50,000.00 per month

Work Location: In person

**Speak with the employer**
+91 9512010797