Personal Assistant to CEO

2 months ago

Gandhinagar, India APPSGATE FZC LLC Full time

Job Title: Remote Personal Assistant to the CEO Location: Remote (Work from Home) Department: Executive Office Reports to: CEO Job Overview: We are seeking a highly organized, self-motivated, and tech-savvy Personal Assistant to provide remote support to our CEO. The successful candidate will manage a wide range of tasks, ensuring the smooth functioning of daily business operations while working from home. This role requires someone with excellent time management, communication skills, and the ability to prioritize tasks in a fast-paced IT environment. Key Responsibilities: 1. Remote Administrative Support: o Manage the CEO’s virtual calendar, schedule online meetings, and coordinate virtual engagements. o Monitor and respond to emails and manage correspondence for the CEO. o Prepare digital documents, reports, and presentations using cloud-based tools (Microsoft 365). o Organize virtual meetings, take notes, and follow up on action points. 2. Remote Business Support: o Act as a liaison between the CEO and internal teams, clients, and external stakeholders via virtual platforms. o Assist with online project management, ensuring the CEO stays updated on key business activities. o Coordinate the CEO’s participation in online events, webinars, and video conferences. o Manage task lists, deadlines, and milestones through company internal management software. 3. Personal Support (Remote): o Handle personal and professional tasks remotely, such as scheduling appointments, making online reservations, and handling digital purchases. 4. Document and Information Management: o Maintain an organized digital filing system for business and personal documents using cloud storage (e.g., OneDrive, Google Drive). o Ensure confidentiality and security of sensitive information. 5. Remote Office Management: o Oversee digital office organization, ensuring smooth virtual operations. o Handle online orders for office supplies or any other business-related materials. Qualifications and Skills: - Bachelor’s degree in Business Administration, Management, or related field (preferred). - Proven experience as a remote Personal Assistant, Executive Assistant, or similar role, ideally within the IT or tech sector. - Excellent written and verbal communication skills. - Proficiency with virtual tools such as Google Workspace, Microsoft 365, Zoom, and project management platforms (e.g., Asana, Trello). - Strong organizational skills with the ability to manage multiple priorities and deadlines remotely. - High degree of discretion in handling confidential and sensitive information. - Ability to proactively anticipate needs and take initiative while working independently. Tech Requirements: - Stable high-speed internet connection. - A reliable computer with up-to-date software and video conferencing capabilities. - Familiarity with online security best practices (e.g., password management, encryption). Soft Skills: - Problem-solving and proactive thinking in a remote environment. - Adaptability and comfort working in a dynamic virtual setting. - High emotional intelligence and professionalism in remote communications. - Excellent time management skills, with a focus on meeting deadlines across different time zones. Compensation: - Competitive salary based on experience. - Flexible working hours and remote work environment. - Opportunities for growth within the company.

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