Office Administrator/executive Assistant
2 months ago
Job Overview:
We are seeking a highly organized, follow-up obsessed and detail-oriented individual to
join our team as an Executive Assistant (EA). We don’t need a conventional Executive
top-level executives, across the departments enhancing their effectiveness by managing
schedules, coordinating meetings, and handling various tasks to ensure smooth day-to-day operations.
Even Office Administrator profiles can be explored for those who have above qualities and who are willing to learn.
Responsibilities (for reference only, not limited to):
- Calendar Management: Efficiently manage and organize executive calendars,
scheduling meetings, and appointments, and ensuring timely reminders.
- Communication Handling: Act as a primary point of contact for internal and external
communications on behalf of the executives, ensuring professionalism and
confidentiality.
- Travel Coordination: Arrange and coordinate travel itineraries, accommodations,
and logistics for executives.
- Meeting Coordination: Organize and coordinate meetings, including agenda
preparation, venue arrangements, and post-meeting follow-ups.
- Documentation and Filing: Maintain accurate records, handle documentation, and
ensure systematic filing of important information.
- Task Prioritization: Assist in prioritizing and managing tasks, ensuring that critical
deadlines are met.
- Office Management: Oversee office supplies, equipment, and assist in managing the
executive office & day-to-day operations.
Non-negotiables:
- Integrity and Honesty
- Follow-up Master
- Excellent Communication / Convincing Skills (Spoken/Written)
- Proficiency in MS-Excel/Office/Powerpoint
Qualifications:
- Proven experience as an Executive Assistant or Office Admin/similar role.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite.
- Ability to handle pressure and prioritize tasks effectively.
- Discretion and confidentiality are crucial.
**Job Types**: Full-time, Permanent
Pay: ₹30,000.00 - ₹40,000.00 per month
**Benefits**:
- Health insurance
- Provident Fund
Schedule:
- Day shift
Supplemental Pay:
- Performance bonus
- Yearly bonus
**Experience**:
- Personal assistant: 3 years (preferred)
- Office administration: 3 years (preferred)
**Language**:
- English (preferred)
Work Location: In person
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