Account Executive

6 months ago

Sangli, India Eastin Easy Vita Full time

Represents the finance department on the daily department heads meeting with the general manager.
- Manage all phases of Accounts Payable, Receivable, and department budget.
- Calculate and distribute wages and salaries.
- Prepare regular reports and summaries of accounting activities.
- Prepare financial statements and debtors’ listings.
- Verify recorded transactions and report irregularities to management.
- Providing direction to the night audit team to ensure proper revenue reporting.
- Reviewing all ledger details guest ledger, city ledger, and deposit ledgers to validate proper payment and revenue posting.
- If any imbalance or difference is found on the ledger then coordinate with the PMS team to resolve the same.
- Review the postings, payments, revenue, and guest balance reports daily.
- Ensure correct taxation is applied on all billing software like Property Management Systems (PMS), Point of Sale (POS), and SPA software.
- Ensure that all statutory details (PAN, TAX NO, Company Registration no. etc.) are displayed on the guest invoices and bills.
- Bills A/R accounts daily and sends the same to guests along with the supporting bills and statements.
- Follow up on any accounts within 3 days to ensure the customer has received the invoice and does not have any questions.
- Review the Accounts Receivable (A/R) aging reports daily.
- Follow up 30 days after the initial billing if payment has not been received.
- Check customer’s credit ratings and Flag accounts as ‘Blacklisted’ for long outstanding or defaulter accounts.
- Enters invoices into the accounts payable system weekly after verifying a purchase order was received from the ordering department head and obtaining the General Manager’s approval.
- Forecasting cash payments and anticipating challenges arising from limited cash flow.
- Ensuring that cash flows are adequate to allow business units to operate effectively.
- Maintain banking relationships and negotiated loans and merchant services for business units.
- Maintains files of all contracts, insurance policies, tax reports, expenses, payroll, etc.
- Maintaining and transferring money between bank accounts as required.
- Performing numerical analysis of data and formulating conclusions and/or solutions.
- Approving all Travel Agent commissions and releasing payments after verification.
- Preparing financial reports and submissions to relevant government entities.
- Ensures all new hire paperwork, benefits, performance appraisals, disciplinary action forms, and other pertinent personnel documents are filed appropriately and maintained by the company HR practices.
- Monitors and contains all property inventories to ensure proper levels without causing burdens on property cash flows.
- Preparing and presenting financial reports for meetings and investors.
- Working with executives and business heads to prepare budgets and track profit/loss performance by business unit.
- Providing direction and training to the hotel operational team in areas related to finance, financial reports, internal controls, labour management, payroll, etc.
- Effectively manage the accounting team through respectful communication, clear expectations, relevant training, productive coaching, regular meetings, and appropriate performance management.
- Recommend and maintain a system of policies and procedures that impose an adequate level of control over Finance Department activities.

**Job Types**: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Work Location: In person

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