Finance Administrator

2 weeks ago

India BuroHappold Engineering Full time

We are currently searching for a part time Finance administrator coordinator Emirati National only to join our team in Dubai. As and administrative coordinator you will work closely with the finance and operations discipline to provide administrative support to the team.
- Type of contract
- Permanent
- Grade
- Administration
- Area of Expertise
- Business Services
- Region
- Middle East, India and Asia
- Office / Project Location
- Dubai
- Ref No
- 7021

**What will you be doing...**:

- Supporting New Starters: - Setting up finance and operations induction meeting
- Arrange and Coordinate Auditors meetings with Finance, Project Directors and Partners for year end and interim audits as required
- Arrange and Coordinate ISO (quality, environment, H&S) meetings with internal/external auditors and internal stakeholders (Project leaders, Finance and Operations Director, Project Directors, and Partners)
- Follow-up action plans to ensure closing non-compliance items resulting from the audits
- Ensuring copies of monthly sales and purchase invoices are being saved on SharePoint and flag for any missing ones
- Liaising with the stakeholders for review and approvals of expenses in WorkFlows
- Liaise with the headquarter to organise and coordinate the Finance and Operations forums
- Managing the holiday calendar for the finance and Operations team.
- Update and maintain Buro Happold's Internal SharePoint pages on “Magellan” for teams
- Coordinate and arrange Career Path Objective meetings for the team - twice a year
- Liaison with L&D for the implementation of courses, events etc
- Commitment to self-learning/development
- Ensure that common systems and templates are set up and that any problems are communicated to IT Support
- Ad-hoc support on transversal project
- Support on timesheets corrections where applicable, perform month end amendments where required

**What will in need to be successful in this role?**:

- Relevant qualification or working toward a relevant qualification
- Proven experience in a comparable role demonstrating a solid foundation in administrative support
- Strong team player capability, Proven ability to effectively prioritise workflow
- Effective communication in English
- Understanding of relevant policy and regulation

Excellent IT skills and proficient user of:

- Sharepoint
- MS Teams
- Working knowledge of InDesign, Photoshop and Illustrator

Experience in:

- Setting up and maintaining administrative procedures and quality management systems
- Maintaining quality management systems
- Supporting a team of people as well as working on a one-to-one basis

**Be you at Buro Happold**:
Buro Happold is proud to be a practice of a diverse range of professionals. We actively promote inclusivity to enable every individual to reach their full potential, the more inclusive we are the better our work will be.

We are working to change the lack of representation of minority groups in the built environment, and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

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