T&e (Travel & Expenses) Supervisor (Only Mumbai

1 month ago

Mumbai Maharashtra, India QAD, Inc. Full time

**Company Description** QAD **is building a world-class SaaS company, and we are growing. We are looking for talented individuals who want to join us on our mission to help solve relevant real-world problems in manufacturing and the supply chain.
- We are a virtual first company and your primary work experience will be virtual / working from your home. Occasional travel to a physical office may be required to enhance working relationships, collaboration, design, strategy and alignment._

The T&E Supervisor is responsible for overseeing the Travel & Expenses (T&E) process within the Finance Shared Services team. This role includes managing a team of T&E specialists, ensuring compliance with company policies, and optimizing the processing of travel and expense claims. The T&E Supervisor will ensure timely reimbursements, accurate reporting, and a high level of service to employees across the organization.

**_ Note: The role would require the person to work from our Mumbai Office at least 3 days a week._**

**Office Location**:Goregaon, Mumbai

**Role and key deliverables**:
**1. Team Leadership & Supervision**:

- Supervise and mentor a team of T&E Specialists, providing guidance and support to ensure efficient processing of T&E claims.
- Conduct regular team meetings to review performance, address issues, and communicate updates.
- Provide training and development opportunities to team members, ensuring they are equipped to perform their roles effectively.

**2. T&E Policy Administration**:

- Enforce T&E policies, ensuring that all employee travel and expense activities comply with company guidelines.
- Monitor compliance with travel policies and address any deviations in a timely manner.
- Work with the management team to update policies as necessary, keeping them aligned with industry best practices and company objectives.

**3. Expense Report Management**:

- Oversee the auditing and processing of employee expense reports, ensuring accuracy and compliance with company policies.
- Ensure timely and efficient processing of T&E reimbursements, addressing any issues that arise.
- Review and approve complex or high-value expense reports, ensuring all documentation and approvals are in place.

**4. Reporting & Analysis**:

- Prepare and analyze reports on T&E activities, identifying trends, potential issues, and opportunities for cost savings.
- Provide management with regular updates on T&E compliance, spending patterns, and process efficiency.
- Assist in the preparation of reports for internal and external audits related to T&E.
- Prepare and upload month end statements and reports.

**5. Compliance & Control**:

- Ensure that all T&E activities are in compliance with internal controls and regulatory requirements.
- Participate in and support internal and external audits, providing necessary documentation and information.
- Implement corrective actions as needed to address audit findings or compliance issues.
- Manage Terminated employee expenses and card deactivation.

**6. Process Improvement**:

- Identify opportunities for process improvements within the T&E function, recommending and implementing changes to enhance efficiency and accuracy.
- Collaborate with IT and other departments to streamline systems and workflows related to T&E processing.
- Lead or participate in projects aimed at enhancing the T&E process.

**7. Employee Support**:

- Act as a point of escalation for employee inquiries or issues related to T&E processes, ensuring prompt and satisfactory resolution.
- Communicate changes to T&E policies or procedures clearly and effectively to all employees.
- Provide support and guidance to employees to ensure they understand and comply with T&E policies.

**Qualifications** Professional degree**: Bachelor's degree in Accounting/Finance or other similar qualification preferred.

**Number of years **:Minimum of 5 years of experience in travel and expense management, with at least 2 years in a supervisory or leadership role.

Experience in a global shared service center or multinational company is preferred.

**Computer skills**:

- Proficiency in financial systems and ERP software (e.g., NetSuite, SAP, Oracle).CRM, CPQ and any other billing systems
- Advanced knowledge of MS Excel, Google Sheets, and other financial reporting tools.

**Other knowledge / skills**:

- Strong leadership and team management capabilities.
- Excellent communication skills, both written and verbal.
- High attention to detail and strong organizational skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.

**Additional Information**
- Your health and well being are important to us at QAD. We provide programs that help you strike a healthy work-life balance.
- Opportunity to join a growing business, launching into its next phase of expansion and transformation.
- Collaborative culture of smart and hard-working people who support one another to get the job done.
- An atmosphere

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