Zonal Coordinator Gurgaon

4 weeks ago

Gurgaon District Haryana, India UPAY (Underprivileged Advancement by Youth) Full time

**ABOUT THE ROLE**:
Planning, directing and overseeing the operational policies of the organization’s respective zones keeping in mind the rules, initiatives, and goals. Helps organization execute long-term and short-term plans and directives by implementing vision, management, and leadership. He will be responsible for the operations of the entire.

The Zonal Officer (ZO) will be a key member reporting only to the Regional Coordinator and working in close proximity with the Zonal Director and the Zonal Secretary Operations. You’ll have to acquire the basic working of the organization, taking care of its diverse operations, so we expect you to be an efficient leader. If you also have excellent people skills, and exemplary work ethics, that will be an added advantage. The goal of the ZO’s position is to secure the functionality of our organization to drive extensive and sustainable growth.

**JOB RESPONSIBILITIES**:
**1. Being aware of respective zonal team
- **The ZO should be aware of the various centers in the zone and the operational Zonal Team. There should be consistent interaction between the Zonal Officers and the Zonal Secretary Operations along with the ZD. The Administrative reporting of the ZO will be to the Zonal Director and he will work close coordination with Regional Coordinator (RC), who in turn will be reporting it to the Chairman.

**2. Should be able to represent the respective zone at key places**:

- The ZO should be in a position to devote time for attending meetings with personal like government officials. It may be in association with any other member of the zonal team or even independently.

**3. Maintaining daily and weekly reports of each center in the zone

**4. Visit to the centers of the zone
- **ZO will be visiting the different centers of the zone at least once a week. For example, if a zone has 3 centers, ZO will be having the responsibility of visiting the different centers on the three days of a week. In case of a large zone, the visit to a particular center may be once in two weeks.

**5. Taking care of syllabus implementation
- **ZO will be taking care of the syllabus implementation at the different Reach and Teach and Footpathshaala centers. Each center will be given monthly teaching targets by the ZO and the follow up for the same will be taken up weekly by the ZO. (The monthly targets may be divided in a weekly format by the center head of the center). The same will then be reported by the ZO to the RC & Operations Manager. Detailed Weekly chapter plan shall be made for each center and it has to be conveyed and mailed to all the concerned volunteers one day in advance. Explanation regarding syllabus implementation shall be given to all concerned volunteers every week, providing study materials and notes, implementation and assessment.

**6. Coordination with the RC- **The ZO will be giving inputs to the RC for any particular task for which the assistance is needed. Also the ZO will be giving inputs to the RC for preparing the monthly reports and newsletter.

**7. Coordination with the Local authorities
- **The ZO should be a part of the monthly visit to the area where we take the classes which is being conducted at the center level. During the visit the ZO shall take note of any particular problems being faced by the community people and also being aware of the local authorities which can play a key role in solving those problems.

**8. Monthly test and centralized test reporting - **The ZO will be maintaining the record of the monthly tests which are conducted at the centers of a zone in an excel sheet. The growth trajectory of the child being plotted quarterly and creating an intensive impact assessment of each child. This will be done in coordination with the zonal secretary operations who will be maintaining the report card of the children at the various center. Test paper of monthly test and centralized test shall be made by the ZO and monthly student impact assessment /performance report shall be prepared for each student.

**9. CMC visit reports
- **Keeping and compiling the CMC reports by the ZO. Displaying the key points through the reports and taking note of the fact that the issues being pointed during the visit are resolved. If there is no action on a particular issue after two CMC visits, reporting the same to the RC.

**10. Monthly report preparation
- **This will be an extensive report that will be maintained by the ZO and will include the overall performance parameters of the different centers in the zone. There will be a ranking system for all the centers of the zone and based on the performance parameters, the rating will be done.

**11. Monthly calendar Preparation & execution
- **The ZO should take care that the dates being provided by a center for the Baal Sabha, PTM, and monthly tests are adhered to. If there is any deviation from the decided date, the reason for the same should be asked by the ZO from the Center Head**. **The same should

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