Administrative Assistant

2 weeks ago

Bengaluru, India AlignTech Full time

**Join a team that is changing millions of lives.**

Transforming smiles, changing lives.

At Align Technology, we believe a great smile can transform a person’s life, so we create technology that gives people the confidence to take on whatever’s next. We revolutionized the orthodontic industry with the introduction of the Invisalign system, and we have never lost sight of that spirit of innovation. Our diverse and collaborative teams are constantly pushing the boundaries of what’s possible.

Ready to join us?

**About this opportunity**

Align Technology is looking for a Site Office Administrative Assistant as part of the growing team in Bangalore. This exciting role would be part of a culture that is helping to improve lives every day through digital dentistry. The site Admin Assistant will support the site leader and manage all the administrative activities for the Bangalore site. Manage the ramp up and new site activities, handle the site related procurements, manage Lab related requirements, billings and expense management. Manage multiple business and functional stakeholders. Work with different vendors. Support the admin related team needs. SPOC for any IT and facilities requirements.

**In this role, you will**
- Independently manage the administrative activities for the site as Site Admin
- Act as the point of contact among executives, managers, employees, and other external partners
- Coordinate with cross team, cross site and cross geo leaders and teams
- Manage various internal and external stakeholders
- Manage executives’ calendars and set up meetings
- Manage Infrastructure and HW procurements, creation of purchase requests and ensure to follow-up with the approvers to get a timely approval, track delivery, manage inventory
- Ability to read the contracts and submit them through CLM approvals
- Onboarding of the vendors along with privacy, security, and audit team reviews
- Arrange corporate events to take place outside of the workplace
- Make travel arrangements for international/domestic
Prepare expenses and generate monthly newsletter
Oversees the performance of site office staff
Act as an office manager by keeping up with office supply inventory

**In this role, you’ll need **
- 4-6 years of work experience as admin assistant role.
- Experience in managing and coordinating site administrative activities independently
- A 'can do' attitude, high energy, and creativity are required along with organizational skills and ability to handle multiple tasks.
- Excellent stakeholder management
- Strong interpersonal, oral, written, and visual communication skills, with ability to present findings concisely and effectively.
- Strong Decision making and Problem-solving skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Experience working with external Vendors
- Experience of Procurement and Inventory management
- Excellent in MS Office and other productivity tools
- Uphold a strict confidentiality
- Bachelor’s degree preferred

**Sound like a good fit?**

Great Click the "Apply" link to let us know you are interested. Not the right fit? Don’t worry, Align is quickly growing so we are creating more opportunities to expand our Align family. Please consider joining our Talent Network to receive notifications about future jobs or sharing this opportunity with others in your network.

**About Align**

Align Technology is a publicly traded medical device company that is
**transforming smiles and changing lives**. Our global team of talented employees develop innovative technology, tools and treatment options to help dental professionals worldwide achieve the clinical results they expect. Our digital ecosystem combines the power of technology to create beautiful smiles through the integration of AI and machine learning, digital imaging and visualization, biomechanics and material science to develop the Invisalign system, the most advanced clear aligner system in the world; iTero Intraoral Scanners and OrthoCAD digital services. Did you know? Align is the world’s largest manufacturer of custom 3D-printed materials.

By joining Align, you will be part of a global, fast-growing company in one of the most dynamic industries. Great people, innovative technologies, and meaningful work - these are just some of the things employees say make Align Technology a great place to work.

We respect your privacy. Please review our
**Applicant Privacy Policies**
***for additional information.

**Global Diversity Statement**:
At Align, we believe in the power of a smile, and we know that every smile is as unique as our employees. As we grow, we will continue building a workforce of diverse cultural backgrounds and life experiences and fostering a culture of open-mindedness and compassion for all our employees. We live our company values by promoting healthy people and healthy communities. All with the intent of changing millions of lives, one uniqu

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