Administration Assistant

6 days ago

Noida, India Irdeto Full time

**Help us recruit diverse talent**

**Who we are**:
Irdeto is the world leader in digital platform cybersecurity, empowering businesses to innovate for a secure, connected future. Building on over 50 years of expertise in security, Irdeto’s services and solutions protect revenue, enable growth and fight cybercrime in video entertainment, video games, and connected industries including transport, health and infrastructure. Irdeto is the security partner dedicated to empowering a secure world where people can connect with confidence.

With teams and offices around the world, Irdeto’s greatest asset is its people - our diversity is celebrated through an inclusive workplace, where everyone has an equal opportunity to drive innovation and contribute to Irdeto's success.

**The Role: Administration Assistant**

**Your Mission**
- Provide assistance to all employees for travel arrangements, including flights, hotels, visa processing, and flight changes.
- Manage the visa processing for all employees, ensuring timely and accurate submission of required documents.
- Prepare and issue visa invitation letters for the Global Team members traveling internationally.
- Assist in hotel bookings, negotiating rates and managing relationships with hotel chains to ensure the best possible accommodations for employees.
- Coordinate with external travel management partners to streamline travel processes and ensure a seamless experience for employees.
- Arrange travel insurance for employees as required.
- Maintain accurate records of travel arrangements and expenses.
- Stay up to date on travel industry trends and regulations to ensure compliance and cost-effectiveness.
- Serve as the primary point of contact for our external travel management partner, ensuring seamless coordination and communication.
- You will provide administrative support and will directly report to the Vice President.

**Qualifications Required**:

- Bachelor's degree in a related field or equivalent work experience.
- Proven experience as an administrative assistant or similar role, with a focus on travel coordination and visa processing.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Effective communication skills, both verbal and written, with the ability to interact professionally with employees and external partners.
- Proficiency in relevant software and tools, including Microsoft Office suite and travel booking platforms.
- Knowledge of visa processing procedures and regulations is must.
- Ability to work independently and as part of a team, with a positive attitude and willingness to adapt to changing priorities.

**What you can expect from us**:
Our people and culture are the heart of our business, and our values of Trust, Accountability, Agility and Innovation inform what we do, and how we work. We believe in investing in our talented employees and promote collaboration, creativity and innovation, health and well-being across our global workforce.

In addition to competitive remuneration and extensive benefits we offer:

- An international and multicultural environment where diversity and inclusivity are celebrated and embraced
- Professional educational opportunities and training program
- Innovation sabbatical
- Volunteer Day
- State of the art office space
- On the job coaching and mentoring
- Flexible work arrangements - via our Work Hard Anywhere policy.
- Some of us run city marathons and even go on snowboarding trips together
- Casual Friday? Casual every day
- US$ 500 net for your home office setup after you passed your trial period
- And many additional perks customized to global locations (canteen, fresh fruit, amazing coffee, parking, on-site gym, yoga room to name a few)

**Welcome to Irdeto**

Irdeto is proud to be an equal opportunity employer.

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