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Bombay Shaving Company- Admin Executive

4 months ago

Gurgaon, India ConsultBae Full time

**Location
- **Gurgaon

**Working days
- 5** Days (Last Saturday of Month working)

**Experience
- **2 to 3 years

**Responsibilities**:
**Front Desk Management**:
Greeting & Welcoming guests.
Ensuring the cleanliness of the front desk and reception area.
Keeping a track of Inward and Outward couriers.
Keeping a track of any promotional item kept at the reception area like standee, product displays etc
**Floor Management**:
Ensuring the cleanliness of the work floor.
Ensuring that all electricals are in working condition.
Ensuring the AC temperature is maintained.
**Inventory**:
Timely Order placement of stock for Housekeeping, stationery and pantry supplies.
Ensuring timely receiving of the supplies.
Maintaining Stock data.
**Optimum usage of resources**:
Ensuring that all the resources are used efficiently maintaining the budgets.
**Vendor Management**:
Empanelling new vendors and maintaining the existing ones. For - Housekeeping, Stationery, Pantry, Visiting Cards, ID cards etc
Coordinating with Finance for timely payment of invoices.
Keeping all the signed agreements in place.
**Team Management**:
Ensuring the quality work out of the housekeeping team.
Being the motivator and leader for the staff working under yourself.
Leave and attendance of housekeeping staff.
**Travel**:
Ensuring all the travel bookings are timely done and using a systematic approach.
Ensuring the budget is being followed as per the travel policy.
Maintaining the travel report.
**New Joinee formalities**:
Getting the ID cards printed for new joinees.
Getting the visiting cards for new joinees.
Biometric enrollment.
**Events**:
Making sure of all the arrangements done on timely basis for any upcoming event.
Ensuring the cleanliness of the area for the event.
Ensuring the housekeeping staff's presence.
Making all the orders to be done for the same.
**Fire Safety Management**:Keeping Checks On Fire Safety Equipment working Properly & Emergency Drawers, Safety Sensors & Sprinklers Working Properly. Timely Safety Drill For all office Staff.
**Process Improvisation**:Try to improvise at work. How can we as an Admin Team save time & improve our Productivity towards office needs.
**EA to CEO Office**:
Need to manage the calendar of CEO and COO. Taking care of their reservations and meetings
**Others**:
Ensuring Rental Assets count & keeping them in Maintained conditions.
CCTV Access & maintenance (Keeps in touch with Office Space through Camera & avoid security issues.
Keeping Electricity & DG Readings Record & also ensure to save Electricity By controlling Light Panels, Usage Only according To requirement.
Takes Care of Services like Pest Control to maintain office Hygiene & keeping Office Staff Health Safety Factor In Mind**.**

**About Bombay Shaving Company**:
We are a FMCG company which makes thoughtfully designed high quality products for men’s and women’s personalcare. Started by a team of IIT, IIM alumni in 2015 and backed by high pedigree investors including Colgate Palmolive and Reckitt, the company has recorded tremendous growth in a short period of time. With exceptional product feedback across 150+ products in portfolio, presence in 6 countries, selling on 20+ online channels PAN India and abroad, 35,000+ retails store in 50+ Indian cities and with a customer base of 50,00,000+ customers, the company has been at forefront in disrupting personal care space in India. The company has forayed into the services space with an aim to reimagine hai**r removal end to end.