Admin Executive

1 week ago

Gurgaon, India Future Technosoft Full time

**Looking for Admin Executive**

**Minimum Experience Required: 1 year as in Administration of the Company / Admin Executive**

**Work Location: Gurgaon, Sector 18**

**Day shift - Mon - Sat working**

We are looking for a competent Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.
- Interference between Employees & Admin team.
- Attending meetings on Manager's behalf (when Manager not available) such as Team calls, ISO meetings, Landlord meetings / Facility manager etc.
- Maintaining ISO documents - AMCS (DG & Lift), NOCs, Monthly reports, UPS, Fire system, Pest control, CCTV etc.
- Support in closing monthly invoice & Adhoc purchase.
- Be available in Manager's Absence to take care of all the things related to the Admin department.
- Helping in preparing documents related to lease, legal, Police complaints, admin vendor agreements etc.
- Addition of Employees to the biometric software and managing transfer of employee access to different floor as per department.
- Taking care of Travel & courier desk.
- Support in coordination with small vendors like printing, courier, water. Major will be taken care by the manager.
- Ordering Food snacks for guest. Team outing arrangements.
- Supervision of infrastructure work. Space Management.
- Asset Management - Maintaining record of all Non-IT Assets & ensure its regular updates.
- Daily CCTV surveillance.
- Checking if all Admin policies are followed and updated as per current office setup.
- Act as the point of contact between the executives and internal/external clients.
- Undertake the tasks of receiving calls, take messages and routing correspondence.
- Handle requests and queries appropriately.
- Maintain diary, arrange meetings and appointments and provide reminders.
- Make travel arrangements.
- Take dictation and minutes and accurately enter data.
- Monitor office supplies and research advantageous deals or suppliers.
- Produce reports, presentations and briefs.
- Develop and carry out an efficient documentation and filing system

**Requirements**:

- Proven experience as an Administrative Assistant, Senior Administrative Assistant
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹400,000.00 - ₹450,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Gurgaon, Haryana: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your Notice Period?
- What is your Current CTC?
- What is your Expected CTC?

**Education**:

- Bachelor's (required)

**Experience**:

- Admin Executive: 1 year (required)

**Speak with the employer**
+91 9971339889

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