Facilities Coordinator

3 weeks ago

Vadodara Gujarat, India Numerator Full time

**We’re reinventing the market research industry. Let’s reinvent it together.**

At Numerator, we believe tomorrow’s success starts with today’s market intelligence. We empower the world’s leading brands and retailers with unmatched insights into consumer behavior and the influencers that drive it.
- Provide high-level administrative support to executives by managing schedules, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.
- Organize meetings, take minutes, and follow up on action items to ensure timely completion of tasks.
- Conduct research, compile data, and prepare documents for meetings and presentations.
- Manage and prioritize multiple tasks, projects, and deadlines on behalf of the executives.
- Maintain confidentiality and handle sensitive information with discretion and professionalism.
- Assist in special projects, events, or initiatives as assigned by the executives.
- Handle administrative duties such as expense reports, filing, and office management tasks.
- Liaise with other departments and external contacts to ensure smooth operations and communication flow.
- Oversee administrative staff and provide guidance, support, and training as needed to Third Party employees.
- Identify and evaluate suppliers, negotiate contracts, and establish long-term relationships with vendors ensuring quality, cost-effectiveness, and timely delivery of goods and services.
- Liaise with vendors, suppliers, and service providers, negotiating contracts and ensuring timely payments.
- Maintain relationships with existing suppliers, assess their performance, and address any issues or concerns that may arise. Continuously seek new suppliers to diversify and strengthen the supply chain.
- Draft, review, and manage contracts, ensuring compliance, terms negotiation, and adherence to legal standards. Monitor contract execution and renewal processes.
- To monitor expenses and identify cost-saving opportunities without compromising quality.
- Ensure procurement activities comply with relevant laws, regulations, and company policies. Identify and mitigate potential risks related to the supply chain.
- Manage telephone and Sim card provided by company to employees.
- Handling of Petty cash
- Manage the Security access-control database in conjunction with the Security Contractor.

**There is strength in numbers - We are the Numerati**

Numerator is 2,000 employees strong. We have the confidence to be real and embrace what makes each Numerati unique. Our diverse experiences, ideas and backgrounds fuel our innovation.

Being part of the Numerati means that we’ll take care of you From our Recharge Days, maximum flexibility policy, wellness resources for employees and their families, development opportunities and much more — we’re always finding ways to better support, celebrate and accelerate our team.

**Education**:

- Bachelor’s degree in administration / commerce, Management, or related field preferred. In some cases, equivalent experience or a combination of education and experience may be accepted.

**Experience**:

- 3-5 years of Experience

**Skills**:

- Proficiency in office software such as MS Office suite: Word, Excel, PowerPoint.
- Exceptional attention to detail and accuracy in work.
- Ability to anticipate needs and proactively handle issues before they arise.
- Strong problem-solving abilities and a proactive approach to managing tasks and responsibilities.
- Discretion and confidentiality in handling sensitive information.
- Adaptability and the capacity to work effectively in a fast-paced and dynamic environment.

Other Requirements:

- Strong time-management skills with the ability to work independently and as part of a team.
- Professional demeanor and the ability to maintain composure under pressure.
- Flexibility in working hours to accommodate executive schedules or urgent matters.
- A proactive and service-oriented mindset, focused on supporting the executive and contributing to the overall success of the organization.
- Willingness to work from the office location as required.
- We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by the law._
- While some roles can be remote, Numerator is only able to hire in many, but not all, states and provinces. In certain cases, if you are not located in a specific area where Numerator is able to hire, you may not be eligible for employment_._

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