Administrative Assistant
4 months ago
Job/Role Overview:
As an Administrative Assistant to the Founders/Directors at Raintree Family Office you have to provide high-level administrative support and ensure the smooth operation of the executive office. This role requires a high level of professionalism, discretion, and organizational skills to manage confidential information, coordinate executive communications, and facilitate efficient workflow.
Key Responsibilities:
Executive Support:
- Manage the Directors’ calendar, including scheduling meetings, appointments, bookings and travel arrangements.
Office Management:
- Maintain the Directors’ office in an organized and efficient manner, including managing filing systems, office supplies, and equipment.
- Manage travel arrangements for the Directors as required.
- Serve as the primary point of contact for internal and external stakeholders seeking to connect with the Directors.
- Coordinate with other members of the executive team and department heads to ensure alignment and effective communication.
- Petty cash management.
- Regular coordination with the Finance and Accounts team for signatures, approvals etc.
Confidentiality and Discretion:
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Maintain confidentiality regarding the Director’s personal and professional affairs, as well as sensitive company matters.
- Assist the Directors with any additional duties as assigned.
**Education**:
- Bachelor's (preferred)
**Experience**:
- relevant: 6 years (preferred)
Work Location: In person
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