Experienced Administrative Assistant

2 weeks ago

Bengaluru, India BOEING Full time

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

**Overview**

Boeing is the world’s largest (Per Boeing LinkedIn page) aerospace company and a leading provider of commercial airplanes, defense, space, and security systems, and global services. Building on a legacy of over a century of innovation and leadership, Boeing continues to lead the way in technology and innovation, customer delivery, and investment in its people and future growth of aerospace.

In India, Boeing has been a strong partner to the Indian aerospace and defense sectors for more than 75 years. People at Boeing have been supporting mission readiness and modernization of India’s defense forces, and enabling connected, safer, and smarter flying experiences, in the sky, in the seas, and in space.

**Technology for today and tomorrow**

The Boeing India Engineering & Technology Center (BIETC) is a 3000+ diverse engineering workforce that contributes to global aerospace growth. Our engineers deliver cutting-edge R&D, innovation, and high-quality engineering work in global markets, and leverage new-age technologies such as AI/ML, IIoT, Cloud, Model-Based Engineering, and Additive Manufacturing, shaping the future of aerospace.

**People-driven culture**

At Boeing, we believe creativity and innovation thrives when every employee is trusted, empowered, and has the flexibility to choose, grow, learn, and explore. We offer variable arrangements depending upon business and customer needs, and professional pursuits that offer greater flexibility in the way our people work. We also believe that collaboration, frequent team engagements, and face-to-face meetings bring diverse perspectives and thoughts - enabling every voice to be heard and every perspective to be respected. No matter where or how our teammates work, we are committed to positively shaping people’s careers and being thoughtful about employee wellbeing.

At Boeing, we are **inclusive, diverse, and transformative.**

**Position Overview**:
**Position Responsibilities**:
The responsibilities for this position include, but are not limited to, the following:

- Responsible for supporting management of Services through 3rd party service providers internal Boeing standard operating procedures.
- Maintaining relationships with various Business stakeholders and Service Providers.
- Provides general administrative support to all employees and visitors
- Supports the BGES team during any event as & when directed
- Supports HR organisation during mass recruitment drive and Distribution of Boeing merchandise
- MIS - Daily, Weekly & Monthly e.g. Office Safety / Emergency Response Calling Systems (dialogic/call tree etc.) or as needed
- Participates and leads facility gemba to identify opportunities of improvement and coordinates corrective actions as required
- Management of outsourced facility services under guidance of BGES responsible SME
- Inspects & updates the Food Services Management sheet daily including weekly menu display at LED & coordinating with supplier as needed.
- Able to measure the vendor performance through score card and process audits.
- Ability to analyze the data and make the decision based on the data (Data-driven approach).
- Ability to collaborate with other functions like Procurement/Finance/HR/Security etc. as & when required to deliver the assigned scope of work.
- Responsible for adhering safety & security at the workplace and implementing EHS policies.
- Monitor emergency response procedures such as dialogic/call tree/ERT members.
- Should be familiar with the compliance requirements for building/facility operations
- Sharing inputs on annual budgeting
- Maintains the operation-related records and documents including (not limited to) Building compliance, labour compliance etc
- Coordinates with BGES team members to accomplish specials tasks assigned from time to time
- Responsible for complete Procure to Pay cycle (P2P) & coordinating with relevant business partners(s)
- Support coordination and execution of events as required by business from time to time

**Basic Qualifications (Required Skills/Experience)**:

- Minimum of Bachelor’s degree/ Diploma or equivalent 3 year’s degree, Graduate in hospitality/administration or equivalent.
- At least 9+ Years of relevant work experience.
- Able to collaborate with internal team members as well as external stakeholders
- Experience in Facilities Management / Workplace services is preferred
- Effective Communicator with good verbal and written communication skills
- Knowledge of advanced Microsoft office tools (Word, Excel, PowerPoint, etc)

**Preferred Qualifications (D

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