Administrative Assistant

2 weeks ago


Bengaluru, India SAMVADA - BANGALORE Full time

**SAMVADA, BANGALORE**
Invites Applications for the Post of

**Administrative Assistant**

**Location**:Bengaluru

Samvada, established 1992, has been sensitizing and empowering young people from marginalized communities to build a socially just and inclusive society. Our belief is that young peoples’ values, behaviours, career choices, relationship ideals and lifestyle aspirations can challenge patriarchy, casteism, communalism and consumerism to transform and democratise our society.

**Role of Administrative Assistant**:
The Administration Department at Samvada plays a critical role in enabling Samvada to deliver its programmes by ensuring that the required infrastructure and logistics are provided in a timely and cost-effective manner. This department is responsible for
- Campus development
- Maintenance of land and building
- Maintenance of equipment
- Provision of food
- Provision of accommodation for staff, students and guests
- Housekeeping and cleaning of building and the compound
- Provision of services related to communication, utilities, security and transport

The administrative assistant will therefore assist the head of administration in creating systems for efficient, safe, and cost-effective delivery of the above.

**Reporting to**:Head of Administration

**Role of Administrative Assistant**:
Assisting the Head of Administration in the identification of potential vendors/contractors for new constructions and renovations of the campus, specified by the Campus Development Committee (CDC) and getting quotations and maintaining all the necessary records.

Assisting the Head of Administration in the identification of vendors of goods and services in accordance with the procurement policy of Samvada and maintaining a list of vendors and stock registers.

Arranging transportation/logistics/equipment and venue as requested by the programme team and managerial staff and maintaining a log of requests received and arrangements made.

Managing petty cash given to the administration department and payment of all utilities/services bills related to water, electricity, internet and phone and setting bills and invoices.

Arranging for dispatch through postal or courier services and making payments for the same. Receiving incoming posts and couriers and maintaining records of the same.

Safe keeping of office equipment/assets that can be issued to staff such as cameras, speakers, jamkanas, hard-disks, microphones, projectors, laptops, etc. Maintaining the (I) Asset register, (II) Equipment stock register and (III) Equipment issue-return registers to ensure that items are issued and are returned safely.

Maintenance and repairs of all office two wheelers and arranging for payments for the service/repairs.

Performing any other administration-related works as assigned by the Head of Administration/Management.

**Qualification**:Graduation in any discipline

**Language Requirements**:English and Kannada (Both written and spoken)

**Experience**:03 to 05 years’ experience

**CTC**:Rs. 30000- 35000 monthly
- Proficient in MS Office: Word, Excel, and PowerPoint
- Commitment to Samvada’s values of gender justice, social inclusion, secularism and sustainability
- Time management and prioritization
- Familiarity with office equipment, kitchen equipment and related troubleshooting
- A commitment to the safety of all and zero tolerance for risks that endanger life and dignity

**Job Location**:Samvada campus

**Samvada encourages applicants from disadvantaged and socially excluded/marginalised communities. Women, sexual and gender minorities, dalits, muslims, people with disabilities and individuals from conflict/ neglected regions are especially encouraged to apply.**

**Samvada Campus Address**: # 95/05,Banjarapalya (Near Bus Stop), Agara Village, Thathaguni Post, Bangalore - 560 082

**Salary**: ₹30,000.00 - ₹35,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (required)

**Experience**:

- Admin Assistant: 3 years (preferred)

**Language**:

- English and Kannada (required)

Application Deadline: 09/04/2023
Expected Start Date: 15/04/2023



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