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Executive Assistant to Md

1 month ago

Kolkata West Bengal, India Lexus Exports Pvt Ltd Full time

Responsible for entire communication and administrative duties of the Managing director."Calendar Management - plan and schedule meetings, teleconferences and travel.
- Day to Day planning & organizing of the Managing Directors Diary."Organizing travel plans, hotel booking, air tickets as well as keeping track of all his business appointments meeting of the Director.
- Negotiating and finalizing contractual agreements with hotel chains and travel agencies.
- Set up meetings and appointments, organizing venues and hospitality for visitors etc.
- Preparing International Exhibition calendar & arrange Director's travel accordingly.
- Follow up for the collection of MIS reports from the concerned employees and departments and presenting the same to the MD after analysing.
- Attending client/inter office meetings, taking notes & preparing the minutes. Follow up & ensure implementation of the points discussed & agreed during meeting.
- Ensure proper filling & archiving of all important correspondence & documents on behalf of the Managing Director.
- Prioritise & manage multiple projects simultaneously & follow through on issue in a timely manner.Play a key role in formulating & presentation of MDs Corporate materials & documents.
- Support the Managing Director in the preparation of all documentation required for Key decision making as required.
- To observe strict confidentiality at all the time about all private & official matters of MD.
- To travel with MD whenever required, to assist in official matters.Any other duties as required from MD from time to time.

Pay: ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Ability to commute/relocate:

- Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 4 years (preferred)

**Language**:

- English (required)