Administration Executive

4 months ago

Ghaziabad Uttar Pradesh, India Varuna Group Full time

**Group Company**: Varuna Integrated Logistics Pvt. Ltd

**Designation**: Administration-Executive

**Office Location**:
**Position description**:

- Liasoning with Govt Offices for workplace Safety,Fire, Water, Lift, pollution etc.
- Stock & Stationary Management
- Managing Housekeeping, Security, Pantry,Transportation, Maintenance (AC, General Wear & Tear, Electrical, Plumbing,Paint Job etc.) Vendors
- Handling Events Like Office Picnic, Celebrations, Guests
- Hotel Booking/Air-Road-Train Bookings via getting best possible rates fromdifferent sources.
- Office Guest Houses Maintenance
- Cafeteria Hygiene
- Pantry Management
- Maintenance Of Office Cars/Vehicle
- Cab booking via vendors
- Responsible for Maintenance of files, Audit of personal files, working outcompensation for new entrants, confirmations, and final settlements
- Organize meetings and other ad-hoc requirements (including booking rooms,arranging refreshment, etc) and support the team in the preparation ofinformation, etc
- CUG - Airtel, Sim Card Management for PAN India employee
- AMC for different Maintenance Activity
- Office Stationary PrintingVendor coordination - Visiting Cards, Letter Heads, Office collateral etc.

**Primary Responsibilities**:

- Managing Housekeeping, Stationary Management

**Educational qualifications preferred**
- **Category**: Bachelor's Degree
- **Field specialization**: Hospitality Administration/Management
- **Academic score**: 50 %

**Key Performance Indicators**:

- RecordRoom Management: Audit to be done by reporting manager on monthly basis.
- PrintingStationery: 100% compliant with timelines
- Costoptimization: RM's assessment on monitoring expenses & efforts put in tominimise the cost
- CBSreceiving & Audit: Audit to be done by reporting manager every month &report to be submitted on 10th of every month
- MISReports: on-time & accurate
- TicketClosure: Ticket closer in 7 working days -Summary report -to be submitted toHOD every month (Average rating of total tickets *closed within deadline)/ (maxrating*total tickets)*100

**Required Competencies**:

- Effective public relations and public speaking skills.
- Time management skills
- Financial management skills
- Contract management skills
- Strategic planning skills
- Analytical and problem solving skills
- Decision making skills
- Negotiations skills
- Effective verbal and listening communications skills
- Human resources Management Skill
- Disciplining Employees

**Required Knowledge**:

- Computer skills including the ability to operate spreadsheets and word processing programs at a highly proficient level.
- Effective written communications skills including the ability to prepare reports, policies and by laws.

**Required Skills**:

- Good Communication
- Analytic
- Go Getter
- Team Player
- **Functional Designation**Administration-Executive
- ** Department**Administration
- ** Experience**3 - 5
- **Location**Ghaziabad
- ** Created**26 Aug, 2024

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