Marketing and Event Coordinator

2 months ago

Bengaluru Karnataka, India BLR BREWING CO. Full time

We are seeking a skilled and organized Event Coordinator to join our team. The Event Coordinator will be responsible for planning, organizing, and executing various events to ensure they run smoothly and successfully. This role requires strong attention to detail, excellent communication skills, and the ability to multitask effectively.

Key Responsibilities:

- Event Planning: Collaborate with stakeholders to determine event objectives, themes, and requirements. Develop event plans, timelines, and budgets to ensure all aspects of the event are covered.
- Vendor Management: Source and negotiate with vendors, suppliers, and contractors for services and products required for events. Coordinate contracts, payments, and logistics with vendors.
- Venue Selection: Research and select appropriate venues for events based on requirements such as capacity, location, and facilities. Arrange site visits and liaise with venue staff to ensure all arrangements are in place.
- Logistics Coordination: Oversee logístical aspects of events including transportation, accommodations, equipment rentals, and catering. Coordinate with internal teams and external partners to ensure seamless execution.
- Registration and RSVP Management: Set up and manage event registration processes, including online registration platforms and RSVP tracking. Communicate with attendees regarding event details, updates, and confirmations.
- On-Site Coordination: Manage event setup, including decorations, signage, and audiovisual equipment. Coordinate with staff and volunteers to ensure smooth operations during events. Address any issues or emergencies as they arise.
- Budget Management: Monitor event budgets and expenditures to ensure financial goals are met. Track expenses, process invoices, and reconcile financial records related to events.
- Post-Event Evaluation: Collect feedback from attendees, sponsors, and stakeholders to evaluate event success and identify areas for improvement. Prepare post-event reports and analysis for future planning.

Qualifications:

- Bachelor's degree in Event Management, Hospitality, Marketing, or related field preferred.
- Proven experience in event planning and coordination, with a strong portfolio of successful events.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse teams and stakeholders.
- Detail-oriented with a focus on quality and accuracy in all aspects of work.
- Proficiency in event management software and tools, as well as Microsoft Office suite.
- Ability to work flexible hours, including evenings and weekends, as required by event schedules.
- Creative problem-solving skills and the ability to remain calm under pressure.
- Knowledge of current trends and best practices in event planning and management.

The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities and duties required. Management reserves the right to modify, add, or remove duties as necessary to meet business needs.

**Job Types**: Full-time, Permanent

**Salary**: ₹15,000.00 - ₹30,000.00 per month

**Benefits**:

- Food provided
- Health insurance

Schedule:

- Day shift
- Morning shift

Supplemental pay types:

- Performance bonus

**Experience**:

- total work: 1 year (required)

**Language**:

- Hindi (required)
- English (required)

Willingness to travel:

- 75% (required)

Work Location: In person

**Speak with the employer**

+91 8951205816

Expected Start Date: 30/03/2024

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