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Account Tender Assistant

7 months ago

Ambabari Jaipur Rajasthan, India softtech management solutions Full time

**Responsibilities**:

- **Accounting Duties**:

- Maintain accurate financial records, including ledgers, journals, and reconciliations.
- Process invoices, payments, and expenses.
- Prepare financial statements and reports.
- Handle payroll processing, including PF and ESI deductions.
- Prepare and file GST returns, TDS returns, and other statutory filings.
- Use accounting software (e.g., Tally) for financial data management.
- **Tender Management**:

- Draft and prepare tender documents, including proposals, bids, and quotations.
- Conduct market research to identify tender opportunities.
- Coordinate with internal departments (sales, legal, finance, operations) to gather necessary information for tender submissions.
- Ensure all tender submissions comply with legal, regulatory, and quality standards.
- Manage tender timelines and ensure timely submission of all documents.
- **Financial Analysis**:

- Analyze financial data to ensure compliance with regulations and financial health.
- Assist with budget preparation and financial forecasting.
- Provide financial insights to support decision-making related to tendering and project execution.
- **Compliance and Documentation**:

- Ensure compliance with financial and tender-related legal, regulatory, and quality standards.
- Maintain accurate records of all financial and tender-related documentation.
- Track the progress of tender submissions and resolve any issues that arise.
- **Customer Interaction**:

- Interact professionally with clients, contractors, and internal stakeholders to coordinate service visits, schedule installations, and address customer concerns or inquiries.
- Foster positive client relationships through effective communication and excellent customer service.
- **Continuous Improvement**:

- Identify areas for improvement in financial and tendering processes.
- Implement best practices to optimize efficiency and effectiveness.
- **Reporting**:

- Provide regular reports on financial status, tendering activities, win/loss data, and key performance metrics to senior management.

**Requirements**:

- **Experience**:

- Previous experience in accounting and tender management roles.
- **Skills**:

- Proficiency in accounting software (e.g., Tally) and MS Office Suite.
- Strong project management and organizational skills.
- Excellent written and verbal communication abilities.
- **Knowledge**:

- Understanding of accounting principles, financial regulations, and tender processes.
- Familiarity with PF, ESI, GST, and TDS regulations and filings.
- **Attention to Detail**:

- High level of accuracy in financial record-keeping and document preparation.
- **Interpersonal Skills**:

- Ability to work collaboratively with various departments and stakeholders.
- Strong negotiation and relationship-building capabilities.
- **Problem-Solving Abilities**:

- Strong analytical and problem-solving skills to diagnose issues, troubleshoot faults, and implement effective solutions.

Pay: ₹15,000.00 - ₹25,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- Accounting: 1 year (required)
- Tender Assistant: 1 year (required)
- total work: 1 year (required)

Work Location: In person