Executive Assistant to CEO

3 weeks ago

Mumbai Maharashtra, India Indian Institute of Gems and Jewellery Full time

**Position**: Permanent

**Location**:Mumbai (Andheri East)

**Experience**: 5-10 years in a similar role

**Salary Band**: Rs. 6-8 lakhs + perquisites/benefits

Founded in 1986, the Indian Institute of Gems & Jewellery (IIGJ) is one of the oldest and most prestigious gems & and jewellery education brands in the country. IIGJ is an initiative of the Gem & Jewellery Export Promotion Council (GJEPC) which was established in 1966 and is the apex body driving India’s export-led growth, sponsored by the Ministry of Commerce & Industry, Govt. of India.

IIGJ campuses are located in Mumbai, New Delhi, Jaipur, Varanasi, and Udupi - offering undergraduate degrees, post-graduate and undergraduate diplomas, short-term programs, professional certifications, and programs for students and industry professionals, with an alumni base of 22,000+ members.

**THE ROLE**

**KEY RESPONSIBILITIES**

1. **Administrative Support**:

- Handle administrative tasks such as filing, document management, and record-keeping.
- Manage the CEO's expense reports and reimbursement requests.

2. **Project Coordination**:

- Assist in coordinating special projects and initiatives as assigned by the CEO.
- Collaborate with cross-functional teams to ensure project deadlines are met.

3. **Communication and Presentation**:

- Ensure that all communication on behalf of the CEO is clear, accurate, and professional.

4. **Analytical Tasks**:

- Conduct data research and analysis to support strategic decision-making.
- Prepare and analyze various reports, including financial data, enrollment statistics, and operational metrics.

5. **Report Writing**:

- Generate comprehensive reports on institute performance, trends, and key performance indicators.
- Summarize complex data into concise and actionable reports for the CEO and senior management.

7. **MIS Report Management**:

- Develop and maintain a system for collecting, organizing, and presenting national Management Information System (MIS) reports.
- Ensure accuracy and timeliness of MIS reports.

8. **Calendar Management**:

- Efficiently manage the CEO's daily schedule, including scheduling meetings, appointments, and travel arrangements.
- Prioritize and coordinate various commitments to ensure the CEO's time is optimized.

9. **Comprehension Skills**:

- Quickly understand complex issues and provide crisp summaries and recommendations to the CEO.

10. **Confidentiality**:

- Maintain strict confidentiality of sensitive information and documents.

**REQUIREMENTS**
- Bachelor’s in Commerce, Arts, Science, Business Administration, Management, or a related field. Master's degree will be preferred.
- Proven experience as an Executive Assistant or similar role.
- Smart, proactive, and capable of working independently.
- Prior experience in the education/training sector or gems and jewellery industry is a plus.
- Excellent time management and organizational skills.
- Flexible and adaptable to changing priorities.

**Job Types**: Full-time, Permanent

**Salary**: ₹600,000.00 - ₹800,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Life insurance
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 5 years (preferred)

Work Location: In person

Application Deadline: 25/03/2024
Expected Start Date: 01/04/2024

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