Front Office Receptionist Document Controller

2 months ago


Kochi Kerala, India Sritransways Logistics Pvt Ltd Full time

Receive, catalog, and organize incoming documents, such as contracts, reports, and correspondence.

Maintain a structured and secure filing system for both physical and electronic documents.

Monitor document access and ensure proper security measures are in place.

Version Control:
Manage document version control to ensure that the most up-to-date versions are accessible to authorized personnel.

Track changes made to documents and maintain a revision history.

Distribution:
Ensure documents are distributed to relevant personnel or departments in a timely manner.

Keep records of document circulation and distribution.

Archiving and Retrieval:
Archive and store outdated or inactive documents in accordance with company policies and regulatory requirements.

Retrieve documents as needed and assist in audits or reviews.

Quality Assurance:
Maintain the quality and consistency of documents, including formatting and document templates.

Ensure documents comply with applicable standards, guidelines, and regulations.

Document Tracking and Reporting:
Generate reports on document status and usage.

Maintain logs and records related to document control.

Phone Management:
Answer and direct incoming phone calls, taking messages and forwarding calls as appropriate.

Maintain phone directories and ensure accurate information.

Appointment Scheduling:
Schedule and confirm appointments for clients or employees.

Notify staff members of scheduled appointments or visitors.

Mail and Package Handling:
Receive and distribute incoming mail and packages.

Prepare outgoing mail and packages for shipment.

Visitor Registration:
Register visitors and issue visitor badges.

Ensure security protocols are followed.

Administrative Support:
Assist with various administrative tasks, such as data entry, document preparation, and office supply management.

Ensure that reading materials and company information are readily available.

Pay: ₹10,000.00 - ₹12,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Ernakulam, Kerala: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

Expected Start Date: 21/10/2024



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