Administrative Associate

3 months ago

Pune Maharashtra, India Cummins Inc. Full time

**DESCRIPTION**

**Key Responsibilities**:

- **Administrative Support**: Conduct research, prepare statistical reports, and address routine information requests. Gather, compile, and verify information, and enter it accurately into documents such as reports, presentations, or forms; and office systems including databases or spreadsheets.
- **Data Management**: Assist with data collection, data entry, and report generation related to departmental activities.
- **Associate Functions**: Prepare correspondence, receive visitors, arrange conference calls, and schedule meetings.
- **Inquiry Management**: Respond to or redirect routine inquiries from external or internal sources about the organization/department, its activities, or processes, ensuring prompt and accurate responses.
- **Vendor Payments**: Prepare documentation for the payment of vendors, suppliers, and other third parties. Submit documentation and enter payment requests into the accounting system; address inquiries from accounts payable and payees.
- **Documentation and Procedures**: Document and maintain departmental policies and procedures.
- **Project Participation**: Participate as a team member on departmental business improvement assignments and projects as needed.
- **Routine Activities**: Perform other routine administrative activities as per established procedures of the organization and/or department.

**RESPONSIBILITIES**

**External Competencies**:

- **Customer Focus**: Demonstrate strong customer service skills and address external queries effectively.
- **Communication and Stakeholder Management**: Manage and communicate with external stakeholders efficiently, addressing their needs and concerns.

**Internal Competencies**:

- **Team Collaboration**: Work collaboratively with internal teams and departments to support business goals and process improvements.
- **Education**: Graduation Degree in a related field. **Experience**: 2 to 3 years of relevant work experience or specialized skills obtained through education, training, or on-the-job experience.

**QUALIFICATIONS**

**Skills and Experience**:

- **Technical Skills**: Advanced proficiency in Excel and PowerPoint. Understanding of Power BI is advantageous, especially if you have worked as a team member on 1-2 projects.
- **Communication Skills**: Strong verbal and written communication abilities.
- **Stakeholder Management**: Ability to manage relationships with various stakeholders effectively.
- **Competencies**:

- **Values Differences**: Recognize and value different perspectives and cultures within the organization.
- **Action Oriented**: Approach new opportunities and challenges with a sense of urgency, high energy, and enthusiasm.
- **Effective Communication**: Develop and deliver multi-mode communications that meet the unique needs of different audiences.
- **Customer Focus**: Build strong customer relationships and deliver customer-centric solutions.
- **Ensures Accountability**: Hold yourself and others accountable to meet commitments.
- **Plans and Aligns**: Plan and prioritize work to meet commitments aligned with organizational goals.
- **Data Analytics**: Discover, interpret, and communicate qualitative and quantitative data; use statistics, data validity, data visualization, and problem-solving approaches to extract meaningful patterns and business insights.
- **Data Communication and Visualization**: Illustrate data visually to construct a narrative of business problems, root causes, solution options, and opportunities, including through reports and dashboards.

**Job** Service

**Organization** Cummins Inc.

**Role Category** Hybrid

**Job Type** Office

**ReqID** 2400744

**Relocation Package** No

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