Executive Assistant to Coo

5 months ago

CBD Belapur Navi Mumbai Maharashtra, India GORANTLA GEOSYNTHETICS PVT LTD Full time

A Executive Assistant (PA) for a Chief Operating Officer provides comprehensive support to ensure the efficient operation of the COO's professional and, occasionally, personal affairs. This role demands a high level of discretion, organizational skill, and adaptability, as the PA will be involved in a wide range of tasks to support the Director's daily activities and long-term objectives. Here's a typical job description for a Personal Assistant to a Director:
**Responsibilities**:

- **Diary and Schedule Management**: Manage the Director's calendar, including scheduling appointments, meetings, and travel arrangements to ensure optimal use of their time.
- **Document Preparation and Management**: Prepare, organize, and manage documents such as reports, presentations, and meeting agendas to support the Director's work. This might also include taking minutes during meetings and following up on action items.
- **Meeting and Event Coordination**: Organize and coordinate meetings, including venue arrangements, attendee coordination, and provision of necessary materials. May also involve organizing events or conferences, including logistics and attendee management.
- **Travel Arrangements**: Plan and book travel, including flights, accommodation, and itineraries, ensuring that all aspects of the Director's trips are well-organized and efficient.
- **Expense Management**: Manage and track the Director's expenses, submitting expense reports and ensuring that all financial transactions are processed accurately and promptly.
- **Confidentiality**: Maintain the highest level of confidentiality regarding the personal and professional affairs of the Director, exercising discretion in communication and document handling.
- **Personal Support**: Depending on the Director's needs, the role might include managing personal appointments, family travel arrangements, or other personal tasks to help streamline the Director's personal commitments with their professional responsibilities.
- **Project Assistance**: Provide support on various projects managed by the Director, which may include research, coordination, and monitoring project progress.

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹60,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Experience**:

- total work: 4 years (preferred)

Work Location: In person

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